SENIOR GIFT ADMINISTRATOR
Duties: Gifts Accounting, Administration (GAA) and Records is a unique organization with both reporting lines to both Development and Alumni Relations and the Division of Finance. Providing support to Development staff and ensuring the accurate financial reporting of over $600 million contributions to the University annually.
The department is comprised of three units; Gift processing, Alumni records and Gifts Accounting. Gifts Accounting is responsible for ensuring all gifts are recorded properly and timely. As part of this responsibility this group of three individuals provide to Comptroller's office and External Auditors reporting and fluctuation accounting packages which assist in the preparation of the University Financial statements. They ensure not only the accuracy of contributions revenue and contributions receivable, but also ensure these gifts are recorded properly following Financial Accounting Standards Board (FASB) and Generally Accepted Accounting Principles (GAAP). In addition this group reconciles all daily cash and credit card activity ensuring the gift and financial systems agree to the University's banking deposit account. This group manages all cash management activities in regards to gift receipts. This group works with Trust Administration to assist with ensuring donor intention is properly met.
Act as senior gift administrator by providing diverse and complex support for various schools and center across the University.
Work directly with Major Gift Officers, Business Administrators, and administrative staff to oversee and review gift and pledge documentation for processing. Act in the best interest of donors by seeing that donor intent is met. Work with Gift Planning to understand all non standard gifts. Secure proper approvals for non standard gifts and make sure all transactions are properly reflected in Atlas.
Address processes and issues with CASE (The Council for Advancement and Support of Education), FASB (Financial Accounting Standards Board), IRS policy, and University policies, including DAR/Finance gift policy in mind. Work with Investment Services and Gift Planning to teach and reinforce policy to DAR staff. Develop procedures to accurately enter, record and report cash flow and pledge expectances, billing and reconciliation to Atlas. Troubleshoot donor transactions and maintain data integrity of financial analysis.
Analyze, prepare recommendations and make corrections in accordance with donor intent. Create strategy and action plans with fundraisers and donors to make gift or pledge payments or resolve any gift or pledge related issues.
Work as liaison between GAA, schools and centers, fundraisers and donors to manage the gift and donation life cycle. Review monthly suspense reports with GAA Accountant to assure donor intent and University Financial policy is met.
Assist fundraisers with gift research and issue resolution, including crediting issues and billing. Coordinate system corrections and reallocations, creation of bills as per donor request and all receipting needs. Process VIP gift, pledge and adjustment work as needed.
Additional duties as assigned.
Qualifications: High School diploma required, Bachelor's degree preferred and 5-7 years experience or equivalent combination of education and experience. Candidate must demonstrate strong interpersonal and communications skills. Candidate must have a strong working knowledge of IRS rules for charitable gifts. ATLAS experience beneficial. Ability to staff events as needed. Ability to lift up to 50 lbs.
Reference Number: 90-28626
Salary Grade: 025
Employment Type: Non-Exempt
Org: Gift Administration
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: S-Clerical Financial