Director of Facilities
Oakton Community College, a caring community of educators dedicated to excellence and learning, invites applications for Director of Facilities (DFA-18)
A premier comprehensive community college, Oakton is 17 miles from downtown Chicago. Oakton serves the near northern suburbs of Chicago with campuses in Des Plaines and Skokie with buildings totaling over 700,000 square feet of space resting on 192 acres. These campuses serve almost 10,000 students annually that are enrolled in over 82,000 credit hours of instruction. This position will be based out of the Des Plaines campus. The College's Operating Funds' budget (Education and Operations & Maintenance Funds) for the academic year ending on June 30, 2017 amounts to $69.3 million. The College has undertaken a five year, $68.5 million Master Plan which included the construction and recent opening of the 93,000 square foot Margaret Burke Lee Science and Health Careers building on the Des Plaines campus.
The College is known for its academic innovations, commitment to serving students, solid financial position, and supportive environment for both students and employees. Oakton seeks a Director of Facilities who is an innovative leader and who will continue a strong tradition of excellence.
Candidates with a commitment to working in a culturally competent environment are especially valued at Oakton.
We encourage applications from candidates who reflect the increasing diversity of Oakton's student body and community, enhance and promote engagement with other cultures, and have demonstrated a commitment to working with and as part of a multicultural faculty and diverse student body and community.
Supervise physical plant operations including all buildings and grounds, utilities, energy management systems and safety/security systems in order to provide a safe, healthy, and comfortable environment for students, faculty and staff. The position is responsible for the scheduling and supervision of building maintenance and repair activities, grounds, contracted services, and custodial services, and ensuring the physical operation of the college meets budgetary and strategic objectives. Serve as the point person for showcasing and promoting the campus facilities and reports to the Vice President of Administrative Affairs.
General Duties and Responsibilities:
Strategy and Leadership
- Provide leadership and direction, making effective use of budgets, personnel and other resources in support of the College's operational and strategic objectives including the Facilities Master Plan.
- Develop and oversee the implementation and administration of comprehensive annual and long range preventive and routine maintenance programs to improve the Facility Condition Index (FCI) of our facilities.
- Identify and assist College in applications for grants, loans and other alternative financing programs to further building, energy conservation and maintenance projects.
- Use data analytics and benchmarking to facilitate strategic decision making and effective deployment of facilities resources.
- Promote teamwork and collaboration among members of the Facilities staff and within the College community
Facilities and Building Management
- Oversee the daily operations and management of assigned area of grounds, custodial, HVAC, electrical, plumbing, building maintenance and repair
- Maintain records and prepare reports to provide information concerning work progress, work completion, costs, problems encountered, equipment and material used, time and attendance of employees, and make recommendations regarding same. Implement programs and practices that assure effective staff training and assessment of job performance.
- Establish work schedules and routines, distribution of work orders and rotation of staff; monitor the Facilities work order system and follow up on completed work orders.
- Serve as facilities management primary lead for snow removal and emergency closings.
- Evaluate the implementation and utilization of technology to improve operational productivity and effectiveness.
Customer Relationship Management
- Conduct periodic business reviews with College's stakeholders.
- Ensure the College stakeholders' awareness facilities management priorities, customer satisfaction, strategic partnering, and continuous improvement efforts
- Develop and nurture key stakeholder relationships to create a high degree of loyalty to Oakton's facilities in addition to local operations.
- Be a visible partner to College stakeholders and leadership.
Safety, Training and Development
- Ensure training and development requirements of skilled work force are identified and implemented, while maintaining adequate staffing levels to meet work responsibilities.
- Establish and maintain a program of regular inspection of facilities, equipment and systems.
- Ensure that proper safety training is provided and that safety requirements and procedures are followed by facilities personnel. Ensure the proper disposal of hazardous and controlled wastes in compliance with regulations and guidelines; works directly with outside agencies such as OSHA, EPA, local and state health departments as require
- Evaluate the need for and arranges physical plant training sessions (blood-borne pathogens, OSHA, MSDS, and other job-related training) both in-house and off campus.
- Provide College-wide leadership and support for green initiatives and participate in shared governance as a member of the Green
- Develop and encourage sustainable practices in operations including reduction of water and utility use, advanced recycling of waste materials, 'green' cleaning, organic pest control, and retrofit of existing equipment. Implement plans to maintain, conserve, and restore natural areas and native habitats on campuses.
Budgeting, Expense Management and Performance Measurement
- Develop and manage budgets for areas of responsibility, including staffing requirements.
- Develop and maintain key performance indicators for specific service areas to provide a basis for annual reporting of metrics and process improvement. Use existing systems and data to manage routine maintenance to maximize useful life of equipment.
- Provide data to the Vice President relative to project and budget updates required for reporting to senior leadership, the Board of Trustees and external stakeholders.
General supervision for campus facilities and operations issues is received from the Vice President for Administrative Affairs.
The administrative and functional supervision is exercised over five supervisors and over sixty employees from construction, grounds, and maintenance, HVAC and housekeeping departments.
- Baccalaureate degree in Facilities Management, Engineering, or Architecture or related field is required. An equivalent combination of education and experience may be substituted for the baccalaureate degree. Master's degree in related field is preferred.
- At least 7 years in facilities operations and management including three years of direct management and supervisory experience; experience in a unionized environment preferred. Experience can include large, complex physical facilities such as colleges, universities, museums, aquariums, zoos, hospitals, retail or commercial properties.
- Proficient in Microsoft Office (i.e. Outlook, Word, Excel, and Power Point; required).
- Must be able to frequently shift managerial focus and attention from subject to subject throughout the day.
The salary range for the 2018-19 fiscal year associated with the Director of Facilities: Minimum annual salary: $91,588. Salary midpoint: $121,381. Maximum annual salary: $151,169. Placement in the salary range is based on educational qualifications, related experience, and internal equity.
Appointment to an administrator position is contingent upon approval by the College's Board of Trustees.
To become an applicant, interested individuals must complete the online application linked from the posting found on the Oakton website. Electronic copies of a cover letter, resume/cv, list of three (3) references with contact information, two letters of recommendation and transcripts must be submitted by the applicant via uploading to the Oakton employment website. Please indicate the position code (DOF-18) on the cover letter. Uploaded documents need to be under 2 MB in size and in either .doc, .txt, or .pdf format. A total of 8 separate documents may be uploaded to an application file that has been successfully submitted to the College.
An UNOFFICIAL copy of transcripts must be submitted at the time of application by the applicant.
***Official transcripts for all degrees earned are only required prior to appointment.***
Recommendation letters may either be original documents with signature or e-mailed from the reference to [email protected]
Official transcripts or a placement/credential file should be e-mailed to [email protected]
Official transcripts or placement/credential files sent by postal mail should be sent to:
Oakton Community College
Director of Facilities (DFA-18)
c/o Human Resources Department
1600 East Golf Road
Des Plaines, IL 60016
Please contact Matthew Robitaille, Employment Coordinator at 847.635.1868 or [email protected] if you encounter any difficulties with electronic submission of these documents.
Posted positions may be removed from the Oakton website without notice when it is determined that no additional applicants are required.
Interviewees will be reimbursed for expenses associated with travel in excess of 50 miles to the interviews.
Oakton Community College is an equal opportunity, affirmative action institution, committed to employing competent, qualified individuals. Oakton Community College does not discriminate on the basis of race, color, creed, religion, national origin, disability, age, marital status, military status, socioeconomic status, sex or gender, gender identity, or sexual orientation in admission to and participation in its educational programs, college activities and services, or in its employment practices.