Associate Provost for Academic Administration

Job description

Reporting to the Provost, the Associate Provost for Academic Administration (APAA) provides operational support to the Academic Affairs (AA) division. The APAA supports Wheaton’s culture of academic excellence grounded in its Christ-centered liberal arts mission. The APAA provides analytical rigor and fiscal oversight for Academic Affairs on behalf of the Provost. Assists the Provost and faculty in developing, implementing and assessing plans for the division. The APAA is a member of the Provost’s Academic Affairs Cabinet.

Responsibilities & Duties

  1. Models the Statement of Faith and Community Covenant with colleagues, faculty, staff, students, and external constituencies.
  2. Oversees the Academic Affairs budget on behalf of the Provost.
    1. Works with the Provost to align budgets with the mission and priorities of the College as well as the division.
    2. Partners with the Controller to assure quality of academic budget data.
    3. Keeps the Provost and AA administrative leadership informed of budget status.
  3. Assists the Provost in developing, implementing and assessing overarching AA academic plans as well as reviewing program and department plans.
    1. Coordinates with the Provost, academic administration and faculty governance to write the overall AA academic plan and track progress.
    2. Develops and maintains automated systems to collect assessment data and reports from departments and students.
    3. Identifies, defines, collects, and analyzes institutional data and performance measures associated with academic plans.
    4. Identifies comparison institutions’ performance measures and provides comparison data.
    5. Responsible for IPEDS and accreditation documentation as well as College programs to support strong standing with the Higher Learning Commission (HLC). The APAA is the main interface with the HLC and ensures that the activities of the College meet its requirements. Advises College leadership on issues pertaining to accreditation. Acts as Provost’s liaison for programs with secondary accreditation and certification.
  4. Collaborates with appropriate faculty, staff, and faculty standing committees for academic planning.
  5. Supervises the College’s Office of Institutional Research and Office of the Registrar.
    1. Collaborating with Provost, AA leadership, and faculty governance responsible to identify, collect, and analyze student learning outcomes and feedback.
    2. Supervises the preparation of data reports for internal and external audiences such as college guides and the Common Data Set.
    3. Provides regular analysis and reports for the Provost, Senior Administrative Cabinet and board members.
  6. Educates AA personnel on academic planning, budget, accreditation and assessment.
  7. Represents the Provost on the Senior Administrative Cabinet in the absence of the Provost.


  1. Ph.D. or Ed.D. in an academic discipline.
  2. Teaching experience and scholarly reputation preferred.
  3. Academic administrative experience at the dean level, equivalent or higher.
  4. Expertise in academic budgeting and planning.
  5. Expertise in developing and maintaining assessment systems.
  6. Demonstrated written and oral communication skills, especially with regional accreditation reports.
  7. Strong interpersonal skills and demonstrated record of leadership.
  8. Experience in working with regional accreditation commissions, regulatory agencies and secondary accrediting bodies.




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Job No: 204
Posted: 4/19/2018
Application Due: 6/7/2018
Work Type: