Development Assistant II

Job description

Irvine Valley College


Development Assistant II

Initial Screening Date    04/27/2018


PLEASE NOTE: In order to be considered for this opening, you must apply through the District website at


Classification Benefits:    

The District offers a comprehensive package of insurance benefits to eligible employees, which includes medical and dental insurance, a vision-care plan, life insurance and dependent life coverage, accidental death and dismemberment coverage, and a long-term disability income-protection plan. All premiums are fully paid by the District. Mandatory retirement incentive is with California Public Employees Retirement System (CalPERS).



Summary Description:

Under direction from the Executive Director of a College Foundation, provides technical support and serves as a member of the development/fund raising team; responsible for the management and integrity of fundraising and constituent data; participates in the development of and implements strategies to build an online community using database and social networking internet tools; carries out strategies to enhance the value and use of the information for all development programs and to increase giving from constituents through print, online, and traditional channels; assists in coordinating and implementing special events and other Foundation related activities; and performs general administrative, secretarial, and clerical assistance duties in support of assigned program area and staff.


This is the journey level class within the Development Assistant series performing a full range of administrative and technical duties in support of a College Foundation. Employees at this level are distinguished from the Development Assistant I level by the performance of the full range of duties as assigned, working independently, applying well developed general and specific program area knowledge, and exercising judgment and initiative. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit. Development Assistant II incumbents serve as development team members and provide the full range of user support services. This class is distinguished from the Development Associate class in that the latter is considered the technical expert level with significant expertise in donor database management. Incumbents in the Development Associate position must be able to perform duties with minimal direction, demonstrate leadership in managing and maintaining the database, and work collaboratively with other team members to fulfill the goals and mission of the Foundation. The Development Associate is a highly technical position requiring an individual with a strong knowledge of internet community building and social network marketing.




Knowledge of:

• Database structures.

• Donor and fundraising database management at a working level.

• Application of online social networking and marketing tools.

• Principles and techniques of training and communicating with non-technical users.

• Principles and techniques used in building and maintaining public relations.

• Basic fundraising principles, techniques and ethics.

• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

• Principles, practices, and procedures of business letter writing, report writing, and electronic communication.

• Principles and practices used to establish and maintain files and information retrieval systems.

• Principles, practices, and procedures of basic fiscal, statistical, and administrative record keeping.

• Basic mathematical concepts.

• Basic accounting procedures using in handling cash and reconciling accounts.

• English usage, grammar, spelling, punctuation, and vocabulary.


Ability to:

 Understand the organization and operation of the College Foundation as necessary to assume assigned responsibilities.

• Maintain the integrity of a complex database.

• Generate and manage effective development reports.

• Research, compile, analyze and interpret data.

• Work independently in the absence of supervision.

• Work independently or in a team environment while working on multiple priorities.

• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.

• Represent the Foundation in a professional manner; respond to requests and inquiries; effectively present information in person or on the telephone.

• Enter data at a speed necessary for successful job performance.

• Implement and maintain filing systems.

• Plan and organize work to meet schedules and changing deadlines.

• Adapt to changing technologies and learn functionality of new equipment and systems.

• Use correct English grammar, spelling, punctuation, and vocabulary.

• Work under steady pressure with frequent interruptions and a high degree of public contact by phone, electronically, or in person.

• Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.

• Communicate clearly and concisely, both orally and in writing.

• Establish and maintain effective working relationships with those contacted in the course of work.


Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:



Equivalent to two years of college level coursework in business administration, communications, public relations, or a related field.



Two years of increasingly responsible administrative experience working with a complex database; experience with Raiser’s Edge and Net Community preferred.


To Apply:

Please visit the District’s Employment Opportunities website at for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  EQUAL OPPORTUNITY EMPLOYER




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Job No:
Posted: 4/17/2018
Application Due: 4/27/2018
Work Type: