Buyer / Procurement Officer
At Stony Brook Medicine, our Procurement Officer IIs is responsible for conducting purchasing transactions for high volume, low to mid-range dollar transactions related to the purchasing and acquisition of commodities, equipment, and construction as needed for our hospital. Ensure all procurement transactions are conducted within the guidelines of New York State Finance law and SUNY and Stony Brook University Hospital policies and procedures. Knowledge of GPO /Consortia utilization, bulk buying, developing and maintaining standing and blanket orders in accordance with usage demands. Handles emergencies as needed in accordance with NYS Procurement Guidelines. Qualified candidates should demonstrate excellent interpersonal skills, negotiating capability and time management skills. They should have attention to detail and be able to work with all levels of the organization.
Duties of a Procurement Associate, may include the following but are not limited to:
(Actual duties will be determined by area or division of assignment and to be clarified by a Performance Program)
- The incumbent will have the primary responsibility to execute simple to more technical low to mid dollar value purchasing transactions and acquisitions with minimal supervision after being trained on processes. Included in these responsibilities are: Department Head interaction for project planning, developing bid specifications, validating justifications, researching vendors, developing evaluation criteria, conducting vendor responsibility reviews, conforming language to be in compliance with New York State requirements. Reviews and expedites contracts, purchase orders, change notices, as well as blanket and standing orders. Handles Accounts Payable concerns to ensure timely payment of invoices against issued purchase orders.
- Establish clear communications and timely follow up with User Departments and vendors.
- Maintain audit compliant electronic and paper files with well-established chronological data.
- Follow up on accounts payable payment problems including increasing quantities, notifying department of funding shortages, timely change order execution, follow up on receipts of materials that by-passed Purchasing, train departments about state rules and regulations for sole source commodities, provide timely customer service response to calls for assistance in solving procurement problems.
- Prepare statistics for product usage; attend weekly meetings for follow up of user needs, accumulate and analyze data and statistics on procurement transactions.
- Work with our Coordinator for Minority Women Business Enterprise (MWBE) and Disabled Veterans (SDVOB), Senior Procurement Data Management Analyst and buying staff to maximize purchases from NYS Certified (MWBE) and (SDVOBs) firms.
- Procurement Card (“P” card usage and reconciliation) responsibilities as assigned or needed.
- Incumbent may be assigned other duties as needed for the operations of the Purchasing Department.
Required: (As evidenced by an attached resume): Associate’s degree and a minimum of 2 years of related procurement business experience in a complex institutional agency or large corporation. Due to the large volume of contract reading, incumbent must have excellent reading and writing skills. Experience with processing bids, quotes, change notices, contract amendments and extensions for diverse categories of contracts. Strong computer and customer service skills are required to enable efficient processing of searches, document preparation and negotiation.
Preferred: (As evidenced by an attached resume): Bachelor’s degree and a minimum of two years of related business experience. History of handling purchasing transactions while working for hospital / medical institution or government agency.
Familiarity and knowledge of Lawson and SUNY Systems or similar systems appreciated.
Special Notes: Primary work location for this position is our Ronkonkoma office. Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.
Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.
This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected].
IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AThttp://www.stonybrook.edu/police
Official Job Title: TH Instructional Support Associate
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: University Hospital Purchasing Department-Stony Brook University Hospital
Schedule: Full-time Day Shift 8:30 am-5:00 pmUniversity Hospital Purchasing Department-Stony Brook University Hospital
Posting Start Date: Apr 16, 2018
Posting End Date: May 16, 2018, 11:59:00 PM
Salary: $42,000 - $50,000
Salary Grade: SL2