Administrative Services Assistant

Job description

The Finance Coordinator is a member of the business office staff who manages daily finance activities, budget reports, and travel for the College of Law.

The position is an integral part of the business office and vital to the functioning of the College of Law, as well as serves as a backup to the Assistant Dean of Finance & Administration. The Finance Coordinator manages purchasing (purchase orders, invoices, and procurement cards) for the college following internal as well University policies and procedures. In addition, the position is responsible for preparing monthly reconciliation reports.

The Finance Coordinator manages travel services for the college. S/he assists with pre-travel authorizations, monitoring plans against University travel procedures, and processing travel reimbursements.

In addition, the Finance Coordinator assists the College of Law Journals by maintaining two subscription databases for KLJ and KJEARNL subscribers, create and terminate accounts, generate reports as necessary, prepare invoices, collect and deposit checks, collect and report sales tax, and prepare cash transmittals.

Job Title
Administrative Services Assistant

Requisition Number

Working Title
Finance Coordinator

Department Name
8K000:College of Law

Work Location
Lexington, KY

Grade Level

Salary Range

Type of Position

Position Time Status

Required Education


Click here for more information about equivalencies:

Required Related Experience

4 yrs

Required License/ Registration/Certification


Physical Requirements

sitting for long periods of time, repetitive motion tasks. CRT Exposure and lifting, pushing or pulling objects up to 25 lbs.


Monday-Friday; 7:30am - 4:30pm

Does this position have supervisory responsibilities?

Preferred Education/Experience

One year experience preferred in event planning, travel coordination, and/or accounting.

Deadline to Apply

University Community of Inclusion

The University of Kentucky is committed to a diverse and inclusive workforce by ensuring all our students, faculty, and staff work in an environment of openness and acceptance. We strive to foster a community where people of all backgrounds, identities, and perspectives can feel secure and welcome. We also value the well-being of each of our employees and are dedicated to creating a healthy place to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * How many years of paid work experience do you have with financial duties (procurement, reimbursements, payables, and payroll processing)?
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  2. * Please indicate your paid employment experience in accounting or financial functions, including account monitoring, auditing and reconciliation.
    • None
    • More than 0, up through 1 year
    • More than 1 year, up through 3 years
    • More than 3 years, up through 5 years
    • More than 5 years
  3. * Describe your experience with improving your organization's, department's, or team's processes or procedures to meet or exceed organizational goals.

    (Open Ended Question)

  4. * Please describe your experience with finance systems, including SAP, grants management, credit card protocols and compliance, payment requests, travel vouchers, cash transmittal, and other finance procedures and processes.

    (Open Ended Question)

  5. * Where did you first see this position advertised other than on UK's online employment system?
    • (Diverse Issues in Higher Education)
    • (Higher Education Recruitment Consortium)
    • A Colleague, Friend and/or Family Member
    • None of the Above

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents





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    Job No:
    Posted: 4/17/2018
    Application Due: 4/23/2018
    Work Type: