Administrative Associate - Hourly

Job description


Requisition Number

Job Title
Administrative Associate - Hourly

Student Affairs - 300300

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Department Overview
* This position is a part-time benefits eligible position.*

The Division of Student Affairs is a full institutional partner dedicated to creating solutions for a healthier community by fostering student success. The division supports co-curricular and extracurricular programming, activities, and services to facilitate students' academic training, professional growth, and personal development. Additionally, the division supports students' needs, creating an atmosphere that stimulates learning, and integrates extracurricular experiences into the formal educational programs.

Position Details
The Student Affairs Department at the University of North Texas Health Science Center is seeking to hire a Administrative Associate to join our team.

The Administrative Support position within the Office of the Registrar will be expected to perform a variety of office functions. Those functions include serving as the first point of contact to both internal and external visitors of the division and providing exceptional administrative support.

Responsibilities of the position include but are not limited to:

* Serving as the first point of contact for the division and receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
* Answer incoming phone calls, emails, and in-person inquiries for the Office of the Registrar and the Division of Student Affairs.
* Manage/update calendars and schedule meetings.
* Handles confidential information with tact, discretion and in compliance with FERPA regulations.
* Assist the Office of the Registrar with special projects and events.
* Monitor visitor access and maintain security awareness.
* Ability to exercise good judgment in making various decisions related to departmental functions.
* Ability to effectively work with colleagues and students by practicing punctuality, collaborative problem solving, and honest communication
* Create and maintain positive and collegial working relationships with all internal and external stakeholders as well as UNTHSC departments.
* Perform other duties as assigned.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Required Qualifications
The successful candidate will possess the following required qualifications:

* High school diploma or GED and two (2) years of related experience; or equivalent combination of education and experience.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Previous experience in an office setting preferred.
* Previous customer service experience preferred.
* Excellent communication and interpersonal skills.
* Exceptional organizational skills.
* Proficiency in Microsoft Office Suite.

Special Instructions to Applicants
* This position is a part-time benefits eligible position.*

Applicants must submit a resume and cover letter with their online application

Pay Rate
Commensurate with experience

Pay Basis

Job Type

Application Types Accepted
Main Form

Occupational Exposure to HIV/HBV?

Occupational Exposure to Hazardous Chemicals?

Occupational Exposure to Tuberculosis?

Security Sensitive?

Require a valid Texas Driver's License?

Require a certification?


Official Job Title
Administrative Associate- Hourly

Job Open Date

Job Close Date
Open Until Filled

Job Category
Office Personnel





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Job No:
Posted: 4/17/2018
Application Due: 6/16/2018
Work Type: