Coordinator, Student Activities

Job description

Coordinator, Student Activities

Foothill-De Anza Community College District

Posting #: 17-113

Campus: De Anza College

Close/Initial Review Date: 5/25/2018

Open Until Filled: No


Initial Review Date: 5/25/18*
*Any complete applications received after the review date will only be forwarded to the hiring committee at their request.

The Foothill-De Anza Community College District is currently accepting applications for the faculty position of Coordinator, Student Activities, De Anza College.

De Anza College Mission Statement:
De Anza College provides an academically rich, multicultural learning environment that challenges students of every background to develop their intellect, character and abilities; to realize their goals; and to be socially responsible leaders in their communities, the nation and the world.

De Anza College fulfills its mission by engaging students in creative work that demonstrates the knowledge, skills and attitudes contained within the college's Institutional Core Competencies:

  • Communication and expression
  • Information literacy
  • Physical/mental wellness and personal responsibility
  • Civic capacity for global, cultural, social and environmental awareness
  • Critical thinking

Under the direction of the Dean, Student Development and EOPS, direct the College Life program including the development of social, cultural, recreational, and governance programs that expand involvement within the campus community and promote exposure to various cultures, experiences, ideas, issues, and life styles; and to serve as the advisor for the De Anza Associated Student Body (DASB) and work closely with faculty advisors and clubs. The position includes responsibility for leadership development training, activity programming; student organization coordination; and new student leadership orientation sessions.

This position plays a leadership role in developing a comprehensive activities program and supervising the Associated Students of De Anza College. The Coordinator, Student Activities coordinates and implements student leadership and governance development programs, assist with developing and monitoring departmental and student government budgets. The Coordinator, Student Activities will collaborate with Shared Governance bodies, Student Services and Academic administrators, counselors, and faculty on student leadership development opportunities. The incumbent will also assist the Dean of Student Development and EOPS/CARE with student discipline, code of conduct issues, grievance and judicial affairs matters.

The Coordinator is also responsible to implement an extensive leadership program for the Associated Students to prepare and support them in their shared governance roles at the college. These activities will ensure that students possess the skills to manage their duties and responsibilities as student government officers. Leadership training topics will include civic education, equity, inclusion, finance management, project management, ethics, organizational development and governmental affairs.

The Coordinator will oversee the office operations and provide technical and functional direction to the Student Activities Specialist, Office Coordinator, and Flea Market Coordinator.

Standard duties expected of all faculty include development and evaluation of curricula, maintaining scheduled office hours, attending department and division meetings, pursuing professional growth activities, service on district and/or college committees, and performing other duties consistent with the role of an instructor. Instructors also have the opportunity to participate in campus extra-curricular activities.

  1. Develop and direct the campus Student Activities program.
  2. Develop and conduct studies and analyses to identify needs for new programs and services and evaluate the effectiveness of current programs. Propose and implement new programs and program changes.
  3. Develop and monitor department budgets; manage student group budgets; ensure expenditures fall within State Education Code requirements; authorize expenditures.
  4. Manage the process, timeline, and adjudication of discipline reports and student grievances; meet with students; gather data, establish timeline of events, and determine findings; complete reports and forms; attend and present assigned cases at disciplinary and grievance hearings.
  5. Advise, train and supervise a diverse group of student leaders; authorize and supervise student travel.
  6. Authorize contracts with performers, travel groups and other vendors.
  7. Advise and supervise the development, review and enforcement of Associated Students documents, including the constitution, election code and policies and procedures.
  8. Develop, coordinate and facilitate personal and leadership development workshops and retreats for student leaders and members of recognized student organizations.
  9. Develop, review and update student organization advisor and student handbooks.
  10. Advise and guide faculty and staff advisors of recognized student organizations.
  11. Refer students to community organizations and social service agencies for assistance as appropriate.
  12. Prepare statistical records and reports related to assigned student services areas; gather and analyze program data; make recommendations and implement approved changes.
  13. Attend meetings, workshops and conferences; represent the campus and promote college enrollment.
  14. Select, train and supervise student staff and student workers.
  15. Perform related duties as assigned.


  1. Direction and goals of a community college student activities and leadership program.
  2. Policy and procedure development.
  3. Motivational strategies, interpersonal conflict intervention and resolution and goal setting.
  4. Laws, policies, and procedures relating to student travel, supervision and funding authorization.
  5. Needs and interests of culturally diverse groups of student leaders and organizations.
  6. Knowledge of practices that promote equity, inclusion and social justice in programs, actitivites and student service delivery
  7. Methods and practices of recordkeeping and report preparation.
  8. Principles of training and providing work direction to others.
  9. Oral and written communication skills.
  10. Correct English usage, grammar, spelling, punctuation and vocabulary.
  11. Applicable sections of State Education Code and other applicable laws.
  12. District organization, operations, policies and objectives.
  13. Interpersonal skills using tact, patience and courtesy.
  14. Budget preparation and control.
  15. Methods and techniques of developing and implementing student programs, services and activities.
  16. Regulations, principles, and practices of effective student government and student activities.
  17. Methods and techniques of leadership, management, organization and supervision.
  18. Methods and techniques of negotiation, mediation, and conflict resolution.
  19. Principles and practices of budget preparation and administration.
  20. Event planning.
  21. Computers and software applications that support student services functions.
  22. Applicable state and federal laws and District policies, procedures, and current educational and student support services.
  23. Parliamentary Procedures and laws and rules governing meetings.

Skills and Abilities:
  1. Manage a collegiate student activity program in an effective, competent and economical manner; direct the activities of and provide leadership for assigned program and services.
  2. Develop and monitor an operational budget.
  3. Plan, implement, coordinate and evaluate program activities; continuously review services and implement modifications as needed.
  4. Collaborate with other administrators, college staff, community and professional groups, and all segments of the student body.
  5. Represent the college in meetings with community groups and committees and maintain effective contact with representatives of business, industry and government.
  6. Manage and effectively resolve issues, complaints and conflicts.
  7. Make presentations to a variety of constituency groups.
  8. Coordinate multiple project activities and tasks.
  9. Communicate effectively, orally and in writing.
  10. Compile and analyze data and prepare reports.
  11. Work a flexible schedule including evenings and weekends.
  12. Work with the diverse academic, socioeconomic, cultural, linguistic, and ethnic backgrounds, and abilities of students and staff.
  13. Sensitivity to, and understanding of, the diverse academic, socioeconomic, cultural, linguistic, and ethnic backgrounds, and abilities of community college students, staff, and the general public.
  14. Planning events and activities

  1. Understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.
  2. Master's degree OR the equivalent.

NOTE: Official Transcripts verifying qualifications will be REQUIRED prior to an offer of employment. Applicants who have international transcripts must obtain transcripts that are evaluated by an independent educational-equivalency evaluation company and obtain an English translation (if necessary). These services are to be done at the applicant's expense. Both Foothill De Anza CCD employees and external candidates must submit transcripts.

Preferred Qualifications:
  1. Experience in a supervisory capacity of students and their related activities, preferably at a college or university level.
  2. Two (2) years student leadership development experience working in an educational setting.
  3. Previous operations management and budgetary experience.
  4. Previous experience with civic engagement education.


  1. Typical office environment.
  2. Subject to travel to conduct work.

Physical Abilities:
  1. Hearing and speaking to exchange information in person and on the telephone and make presentations.
  2. Dexterity of hands and fingers to operate a computer keyboard.
  3. Vision sufficient to read various materials.
  4. Sitting for extending periods of time.
  5. Bending at the waist.
  6. Lifting and carrying objects up to 20 lbs.

  1. A District on-line application to be completed at *In the application, you will provide information, which demonstrates your understanding of, sensitivity to, and respect for the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff. Additionally, you will be asked to explain how your life experiences, studies or work have influenced your commitment to diversity, equity and inclusion.
  2. A cover letter detailing your background and experience, skills, and abilities as they relate to the minimum and preferred qualifications of this position.
  3. A current resume of all work experience, formal education and training.

If you wish to request equivalency for this position (if you believe you do not otherwise meet minimum qualifications via educational degree attainment as specified), you may submit the Request for Equivalency form. This form will need to be submitted with your application packet. You may either scan a hard copy of this form with your application packet or submit it as a Word document with your application packet.

If any required application materials are omitted, the committee will not review your application packet. Application materials not required (including reference letters) for this position will not be accepted. For full-consideration, all application packets must be received by 11:59 pm on the closing date.

Please allow yourself ample time to complete your application and resolve any technical difficulties that may arise with your submission. We do not guarantee a response to application questions within 48 hours of the closing date. You may also visit our “Applicant Information” webpage to assist with technical difficulties at:

HIRING RANGE: $68,479.00 - $112,466.00 annually plus benefits; actual placement is based on applicant's verified education and experience.

For the complete Faculty Salary Schedule, go to:

Excellent benefits package which includes medical coverage for employee and eligible dependents, dental, vision care, employee assistance program, long term disability, retirement benefits and basic life insurance. Other voluntary benefits are also available such as legal assistance, pet insurance, and long-term care. Faculty are also eligible for paid professional development leaves and stipends for educational and professional development.

For information on our benefits package that includes medical for employees and dependents, visit our web site:

TERMS OF EMPLOYMENT: Full-time, Tenure-track, 12-months per year

STARTING DATE: Summer 2018

Persons with disabilities who require reasonable accommodation to complete the employment process must notify Employment Services no later than the closing date of the announcement.

The successful applicant will be required to provide proof of authorization to work in the U.S.

The Foothill-De Anza Community College District does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant.

For more information about our application process contact:
Employment Services
Foothill-De Anza Community College District
12345 El Monte Road
Los Altos Hills, California 94022
Email: [email protected]

To apply, visit:





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Job No:
Posted: 4/16/2018
Application Due: 5/28/2018
Work Type: