Sr Administrative Specialist

Job description


Requisition Number

Job Title
Sr Administrative Specialist

Official Title
Sr Administrative Specialist

Position Number

Dean of Students Gen - 160200


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm

Department Overview
Student Legal Services provides UNT students with legal advice, assistance, representation, and education. The services provided enable students to focus on their education and stay in school despite any number of legal obstacles.

Job Description
Student Legal Services at the University of North Texas is seeking to hire a Sr. Administrative Specialist to join our team. This position is designed to provide legal assistant support services as by the Director and Associate Attorney of Student legal Services. Responsibilities of the position include, but are not limited to:

* Must work well with student employees, student interns, law clerks, and graduate assistants.
* Prepare drafts, correspondence, and legal documents.
* Office management.
* Prepare and maintain vouchers, purchase orders, interdepartmental orders, and payroll documents.
* Assist with budget preparation, purchasing card transactions, and office supply orders/ inventory.
* Must be able to multi-task.

This position performs work under the supervision of the Director and Associate Attorney of Student Legal Services. Additionally, this position trains and supervises student assistants.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess a Bachelor's Degree and three years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. The following knowledge, skills, and abilities are required:

* Exceptional customer service skills.
* Advanced Microsoft Office skills.
* Knowledge of accounting/budgeting procedures.
* Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
* Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
* Ability to conceptualize, plan and organize multiple programs and assignments effectively.
* Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
* Skill in developing and maintaining good working relationships.
* Knowledge of policies, practices, procedures and terminology of assigned function.
* Supervisory skills.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Bachelor's degree w/ paralegal certification plus two years legal assistant experience, or Associates degree w/ paralegal certification plus two years legal assistant experience.
* Complex administrative support experience: payroll, budgets, purchase orders, travel vouchers, report preparation, ext.).
* Knowledge of laws, legal codes, court procedures, e-filing, and prior law office administrative experience.
* Knowledge of principles and processes for providing quality customer and personal services. Knowledge of case management systems, legal research, and drafting legal forms.

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate

Pay Basis

Job Type
Full-time Permanent

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Job No:
Posted: 4/14/2018
Application Due: 5/5/2018
Work Type: