Medical Student Coordinator

Location
Chicago, IL
Posted
Apr 14, 2018
Institution Type
Four-Year Institution


Hyde Park Campus

Department
20123 Ob & Gynecology

About the Unit
The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Munster Community hospital in Northwestern Indiana and Northwest Community Hospital in Arlington Heights. The Department of Obstetrics and Gynecology is organized into seven clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics & Gynecology, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section. The Department is ranked on the US News and World Report ‘best' list. Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Information

Job Summary:

The Department of Obstetrics and Gynecology is looking to hire a Medical Student Coordinator to perform a variety of clerical duties within the scope and direction of the Education Mission for the Department of Obstetrics and Gynecology's Medical Student Education Program. The ideal candidate is organized, able to collaborate with a wide variety of stakeholders, and also work independently under minimal supervision.

Responsibilities:

25%
  • Act as advisor and liaison for the students between the Office of Medical Education and faculty, receiving and responding professionally and courteously to all inquiries
  • Monitor the process and progress of grading for senior and visiting students
  • Track and process applications and registration of electives of visiting students
  • Medical student scheduling, including summarizing location requests for the Clerkship Director (CD) who will approve requested sections, tracking student requests for absences and rotation switches and forwarding these to the PD for approval


25%
  • Responsible for the clerical work that is directly related to opening and closing an academic quarter for junior students: core curriculum, lecture series, evaluations, and proctor written examinations, face sheets etc.
  • Review and update material on the electronic platform
  • Participate in the core curriculum committee meetings in order to ensure the medical educational requirements for the students are being met


25%
  • Manage the following administrative student functions:
  • Grade report process for juniors and seniors
  • Establishing new courses and seminars
  • Dropping and adding of courses
  • Completion of evaluations / evaluation summaries
  • Coordinate special projects, lectures and events given for students by Student Clerkship Director


Other Functions:
  • 10% - Request clinic cancellations and any changes in the DCAM schedule in QGenda
  • 15% -Other duties as assigned by Education Administrator


Competencies:
  • Organization
  • Problem-solving
  • Collaboration
  • Attention to detail
  • Ability to work independently


Additional Requirements

Education, Experience and Certifications:
  • 3 or more years of administrative experience in healthcare, hospital, or clinical setting preferred
  • High School Diploma or GED required
  • Bachelor's Degree preferred
  • Experience with Medical Student Education programs strongly preferred
  • Experience in complex, fast-paced office environment preferred


Technical Knowledge or Skills:
  • Proficiency in Microsoft Office, including Outlook, Excel, Word and PowerPoint required.
  • Basic computer proficiency required
  • Scheduling software proficiency strongly preferred
  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others
  • Communicate effectively in English, both orally and in writing
  • Identify priorities; recognize and resolve or refer problems
  • Work effectively with supervision and as a part of a team
  • Use or learn a range of position-related software applications required
  • Demonstrated ability to manage multiple projects with interruptions is required
  • Excellent organizational skills required
  • Knowledge of MedHub and Canvas software experience strongly preferred
  • Ability to work independently and handle multiple tasks required


Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact info upon request

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility
Yes

Pay Frequency

Pay Range
Please refer to Additional Requirement above to see the pay ranges

Scheduled Weekly Hours
40

Union
024- Local 743, I.B.T. Clerical

Job is Exempt?
No

Drug Test Required?
No

Does this position require incumbent to operate a vehicle on the job?
No

Health Screen Required?
No

Posting Date
2018-04-13-07:00

Remove from Posting On or Before
2018-10-13-07:00

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time
JR01085

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

To learn more about the university click here http://www.uchicago.edu/

PI102022758

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