Medical Student Coordinator

Job description

Hyde Park Campus

20123 Ob & Gynecology

About the Unit
The Department of Obstetrics and Gynecology has 98 clinical providers: 42 faculty members, ten clinical fellows, 28 residents, ten physician assistants, six midwives, and two advanced practice nurses providing care at the main hospital in Hyde Park and seven off site locations. We have more than 45,000 outpatient visits, 20,000 ultrasound encounters, 2,500 deliveries, and perform over 2,500 gynecologic surgeries per year. Our physicians see patients at several offsite locations that are managed by the Department and operate at a number of hospitals, including Munster Community hospital in Northwestern Indiana and Northwest Community Hospital in Arlington Heights. The Department of Obstetrics and Gynecology is organized into seven clinical sections: Uro-gynecology, Gynecologic Oncology, REI, Family Planning, Maternal Fetal Medicine, General Obstetrics & Gynecology, and Minimally Invasive Surgery. Each is led by a section chief who is responsible for carrying out the strategy set for the section. The Department is ranked on the US News and World Report ‘best' list. Teaching and research are high priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology and the mechanisms of hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Information

Job Summary:

The Department of Obstetrics and Gynecology is looking to hire a Medical Student Coordinator to perform a variety of clerical duties within the scope and direction of the Education Mission for the Department of Obstetrics and Gynecology's Medical Student Education Program. The ideal candidate is organized, able to collaborate with a wide variety of stakeholders, and also work independently under minimal supervision.



  • Act as advisor and liaison for the students between the Office of Medical Education and faculty, receiving and responding professionally and courteously to all inquiries
  • Monitor the process and progress of grading for senior and visiting students
  • Track and process applications and registration of electives of visiting students
  • Medical student scheduling, including summarizing location requests for the Clerkship Director (CD) who will approve requested sections, tracking student requests for absences and rotation switches and forwarding these to the PD for approval

  • Responsible for the clerical work that is directly related to opening and closing an academic quarter for junior students: core curriculum, lecture series, evaluations, and proctor written examinations, face sheets etc.
  • Review and update material on the electronic platform
  • Participate in the core curriculum committee meetings in order to ensure the medical educational requirements for the students are being met

  • Manage the following administrative student functions:
  • Grade report process for juniors and seniors
  • Establishing new courses and seminars
  • Dropping and adding of courses
  • Completion of evaluations / evaluation summaries
  • Coordinate special projects, lectures and events given for students by Student Clerkship Director

Other Functions:
  • 10% - Request clinic cancellations and any changes in the DCAM schedule in QGenda
  • 15% -Other duties as assigned by Education Administrator

  • Organization
  • Problem-solving
  • Collaboration
  • Attention to detail
  • Ability to work independently

Additional Requirements

Education, Experience and Certifications:
  • 3 or more years of administrative experience in healthcare, hospital, or clinical setting preferred
  • High School Diploma or GED required
  • Bachelor's Degree preferred
  • Experience with Medical Student Education programs strongly preferred
  • Experience in complex, fast-paced office environment preferred

Technical Knowledge or Skills:
  • Proficiency in Microsoft Office, including Outlook, Excel, Word and PowerPoint required.
  • Basic computer proficiency required
  • Scheduling software proficiency strongly preferred
  • Manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others
  • Communicate effectively in English, both orally and in writing
  • Identify priorities; recognize and resolve or refer problems
  • Work effectively with supervision and as a part of a team
  • Use or learn a range of position-related software applications required
  • Demonstrated ability to manage multiple projects with interruptions is required
  • Excellent organizational skills required
  • Knowledge of MedHub and Canvas software experience strongly preferred
  • Ability to work independently and handle multiple tasks required

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact info upon request

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Please refer to Additional Requirement above to see the pay ranges

Scheduled Weekly Hours

024- Local 743, I.B.T. Clerical

Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

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Full time

About Us
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Job No:
Posted: 4/14/2018
Application Due: 5/19/2018
Work Type: