Grants & Contracts Coordinator

Job description

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine | ACCORDS

Grants & Contracts Coordinator (Research Services Senior Professional)

Position #745176 - Requisition 13211

The Adult and Child Consortium for Health Outcomes Research and Delivery Science (ACCORDS) has an opening for a full-time, University Staff (unclassified) Grants & Contracts Coordinator (Research Services Senior Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Job Summary:
The Adult and Child Consortium for Health Outcomes Research and Delivery Sciences (ACCORDS) is a program of research of the University of Colorado Denver, School of Medicine. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research.

The Grants and Contracts Coordinator supports ACCORDS research functions which include research grants, investigator initiated studies and program grants. This individual will act as a resource for this consortium and will be expected to work independently, as well as collaboratively with ACCORDS Principal Investigators in the grant/contract process including development, submission, receipt, and reporting. The Grants and Contracts Coordinator is responsible for the application of and compliance with Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.

Examples of Work Performed:


  • Works in conjunction with the senior pre-award manager to coordinate all pre-award grants and contracts activity.
  • Prepare complex, multiple year budgets and review prior to submission for federal, state, university and private sponsors for grants, fellowships, contracts, and industry contracts.
  • Prepare salary budgets utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates.
  • Advise PIs of budget restrictions and applicable indirect cost rates for various locations and types of proposals.
  • Help coordinate the process of routing and final submissions packets to sponsors in either electronic or paper format, including all compliance and regulatory documents and ensuring all sponsor guidelines are met.
  • Keep abreast of changes in application instructions for federal sponsors.
  • Coordinate the preparation of both sponsor and institutional forms to ensure all signatures are obtained and deadlines are met.
  • Respond to requests from funders for information/clarification needed for funding decisions including preparation of just-in-time information and/or budget revision and justification.
  • Work with OGC to identify cost-sharing in proposals and assure accurate accounting.
  • Act as liaison between OGC and the sponsor ensuring the timely execution of all awards.
  • Maintain current electronic files on all grant and contract submissions.

  • Maintain an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
  • Maintain knowledge of current and new CU and funding agency policies.
  • Respond to requests for salary information, biosketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
  • Provide direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.
  • Attend local and national conferences and trainings regarding sponsored research programs.
  • Participate on committees pertaining to process improvement, strategic planning and organizational development as requested.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • A bachelor's degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution.
  • Two (2) years professional experience working in government, non-profit and/or academic administration or business office setting.
  • Experience in preparing detailed budgets, expense reports and financial projections.
  • Experience with grants and/or contract administration.
  • Experience using integrated accounting, purchasing and payroll systems.
  • Experience using spreadsheet, word processing, email and calendar software.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the required experience.

Preferred Qualifications:
  • Experience managing grant application processes.
  • Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional).
  • Experience serving as a resource for others.
  • Experience developing grant budgets.
  • Experience in preparing contracts, subcontracts, project agreements, and/or memorandums of understanding.

Competencies/Knowledge, Skills, and Abilities:
  • This position requires a thorough understanding of fiscal policy and the regulations set forth by sponsoring agencies and will have the authority to change and/or develop departmental policies to ensure the department(s) is within compliance
  • Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols
  • Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.
  • Excellent written and verbal communication skills.
  • Ability to establish and maintain effective working relationships at all levels in the organization
  • Ability to produce accurate and timely work products
  • Strong organizational skills with attention to details and accuracy
  • Ability to work under pressure and to track and maintain timelines for grant development and submission, grant progress reports and grant funding utilization
  • Ability to learn new skills, synthesize and apply knowledge from diverse disciplines
  • High level computer skills to include expertise in Microsoft Office products, particularly Excel (Access and Word), use of electronic forms, knowledge of database searches.
  • Ability to maintain confidentiality and exercise appropriate discretion with information.
  • Demonstrated ability to self-manage priorities and be proactive in resolving issues.
  • Demonstrated ability to maintain confidentiality.
  • Strong interpersonal skills and a high level of tact and diplomacy.
  • Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Kayla LaPerriere at [email protected]

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 21628 - SOM-COHO Center

Schedule: Full-time

Posting Date: Apr 12, 2018

Closing Date: Ongoing

Posting Contact Name: Kayla LaPerriere

Posting Contact Email: [email protected]

Position Number: 00745176





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Job No:
Posted: 4/13/2018
Application Due: 6/1/2018
Work Type: