Administrative Specialist

Location
Homestead, FL
Posted
Apr 13, 2018
Institution Type
Community College


Job Title Administrative Specialist
Job ID 997345
Location Homestead Campus
Full/Part Time Full-Time
Regular/Temporary Temporary


Job Details



Job Family
STAFF - Support Non-Exempt (SNE)
Grade
9
Salary
$14.50 - $18.12
Department
USDE CAMP Grant
Reports To
Director/Manager
Closing Date
Open Until Filled
FLSA Status
Non-Exempt


Job Summary


The Administrative Specialist provides administrative support to the department or grant. This is a temporary grant funded position.


Duties & Responsibilities


•Supports the function and overall operation of the department or grant; provides administrative and clerical assistance
•Answers phone calls, screens callers, and relays messages
•Maintains correspondence and supplies
•Assists and prepares budget reports and reimbursements and handles confidential information
•Prepares payroll for part-time and full-time staff
•Prepares department requisitions, disbursements, and duplication requests
•Greets and provides information to visitors and students
•Guides the work of part-time personnel
•Performs other duties as assigned


Minimum Requirements


•Associates of Arts degree in related field from a regionally accredited institution and two (2)
years of experience in related clerical work in a large office environment; or equivalent combination of experience and education
•All degrees must be from a regionally accredited institution
•Knowledge and understanding of College organization, goals and objectives, and policies and procedures
•Proficiency in Microsoft Office applications
•Possess good verbal and written communication skills
•Ability to perform multiple tasks and organize priorities
•Ability to type 40 wpm
•Knowledge of the principles of office management and supervision and ability to apply this knowledge to work problems
•Ability to effectively present information and respond to questions form groups of managers, clients, customers, and the public
•Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
•Ability to keep complex records and prepare periodic reports from such records
•Ability to work well in a multi-ethnic and multi-cultural environment with students, faculty and staff

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