Job description

JOB NO.: 94066-AS

Work Type: Staff-Full Time


Location: Madison

Categories: Accounting, Finance, Purchasing

Employment Class: Academic Staff-Renewable

Position Vacancy ID: 94066-AS

Working Title: Procurement Specialist



FTE: 100%

Anticipated Begin Date: JUNE 01, 2018

Term: This is a renewable appointment.

Advertised Salary:

Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications

Degree and Area of Specialization:

A degree is not required for this position.

Minimum number of years and type of relevant work experience:

Knowledge and Skills
1. Minimum of three years procurement experience.
2. Understanding of State of Wisconsin Procurement regulations and laws, or comparable experience working in a procurement environment where adherence to defined rules and standards is required.
3. Experience utilizing computer applications such as Microsoft Suite products, ERP, MRP, or procurement systems.
4. Demonstrable knowledge of common procurement contracting clause language, ability to read and interpret contract documents.
5. Ability to negotiate price, terms, and contract agreements with the vendor community.
6. Knowledge of cost analysis methods.
7. Understand and perform purchasing related functional skills using an electronic database oriented purchasing system.
8. Ability to work effectively with others, participate in cross-functional teams, and lead vendor meetings. Ability to build and maintain effective cordial business relationships.
9. Professional written and verbal communication skills.
10. Effective and disciplined time management skills.

License or certificate:

Position Summary:

This is a Procurement Specialist position within the University of Wisconsin-Madison's Purchasing Services Department working to support the education, research, and public service mission of the University. Commodities and services assigned are subject to changing market conditions, which require technical knowledge when creating and developing requests for simplified and official sealed bids, Requests for Proposal, and the award of agency-wide contracts that follow. This work includes coordinating the work of RFP evaluation teams, evaluating technical and cost proposals, and negotiating with vendors. Position is responsible for contract development and administration, resolving disputes between contract users and vendors, and participating in addressing appeals of
non-awards. Position will monitor and administer resulting purchases to assure contract and policy compliance, including review of requisitions to meet state purchasing regulations and law. This position will enforce department policies and prepare requisitions for processing into purchase orders.

Position is frequently called upon to serve on statewide standards committees and participate in meetings to explore procurement strategies, specification development, and contract language. Provide coordination of purchasing policies and procedures and technical assistance to external UW-Madison staff. This position has technical knowledge of the laws, rules, regulations, and standardized procedures, principles, and practices of professional purchasing. This position may participate in the presentation of training and outreach for the employing unit and other agencies. This position functions independently in decision-making and works under general supervision.

Additional Information:


Kyle Brown
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

To begin the application process, click the "Apply Now" button.
Please provide your resume and a cover letter that describes your experience in leading or working on cross functional work teams, relevant work experience (in procurement, contracting, production scheduling, or legal fields), your knowledge of electronic procurement tools including the type of electronic procurement tools, data query programs, as well as other notable responsibilities listed in the position description.

Additional Link: Full Position Details

NOTE: A Period of Evaluation will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Apr 12 2018 Central Daylight Time

Application Close: May 10 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 4/13/2018
Application Due: 5/11/2018
Work Type: