Processor, Office of the Registrar

Salt Lake City, UT
Apr 13, 2018
Institution Type
Four-Year Institution
Processor, Office of the Registrar

This position is located within the Office of the Registrar (OTR). Candidates will provide support in a variety of tasks within the Office of the Registrar. May include such duties as the digital imaging of academic documents, including scanning, indexing, and verifying document data, opening and closing the office each day, communicating policies and procedures, assisting students with registration and schedule changes; certifying enrollments, course loads, degree progress, and degree conferrals with accuracy and confidentiality. This position is also responsible for processing the fulfillment of all academic transcript requests, and issuing all other types of certifications to external entities. Essential Functions and Responsibilities

• Receive and maintain student documentation

• Understand and adhere to FERPA regulations

• Work both independently and in a team environment

• Prioritize essential job functions while utilizing numerous systems

• Screen requests to determine if they meet eligibility criteria

• Data reconciliation

Required Skills

• Experience understanding and following policies

• Experience meeting deadlines and minimum work requirements • Accuracy and attention to detail • Ability to multitask on different job functions in multiple systems • Strong written and verbal communication skills • Thrives in a challenging, fast-paced environment • Computer proficiency and experience with Microsoft office products and applications

Preferred Qualifications

• Associates degree

• One or more years of experience working in an enrollment, admissions, or registrar office at a higher education institution

• Experience using a student information system (such as Banner/PeopleSoft), and document imaging system (such as OnBase/Kofax).

Special Position Requirements

• Ability to lift items up to 50 pounds

• Up to 5% travel is required, as well as the ability to work nights and/or weekends as needed.

Competencies Required

Problem Solving Skills: Investigates appropriate resources and involves partners when appropriate; future-oriented; assesses what will help/hinder achieving goals; focuses on what is important.

Interpersonal Skills: Deals with others in a considerate, respectful, and unbiased manner; approaches conflict proactively; solicits and shares feedback openly; listens with empathy and maintains composure.

Accuracy: Draws on factual information garnered from careful cultivation of a broad knowledge of WGU’s goals and processes; investigates beyond assumptions.

Adaptability: Course corrects behaviors and communication style to meet the needs of a wide range of situations; tackles obstacles appropriately; is comfortable with ambiguity.

Reliability: Accountable to others; does what it takes to get the job done; actions are consistent with words; follows through on commitments; exhibits exceptional integrity.

Attitude: Displays commitment to the organization and to personal growth; self-motivated and able to motivate and inspire others; asserts self appropriately to champion ideas; tells the truth in a direct and constructive manner.

Initiative: Self-directs with a strong bias for action; leads the way in improvement of performance or processes; displays keen interest in students and organization.

Disclaimer This Job Description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. This Job Description does not constitute a contract of employment and the University may exercise its employment-at-will rights at any time.

Required Education and Experience

• High School Diploma or GED

• Minimum one year clerical and/or customer service experience

Salt Lake City, Utah, United States