Instructional Assistant I - Medical Assistant (EXTENDED)

Apr 12, 2018
Institution Type
Community College

Instructional Assistant I - Medical Assistant (EXTENDED)

Cabrillo College

Closing Date/Time: 5/9/2018 11:59 PM Pacific

Salary: See Position Description

Job Type: Part-time


Department: Medical Assisting

Employment Opportunity

The part-time (40%, 16 hours per week) Instructional Assistant I - Medical Assistant performs a variety of standard to difficult instructional program support, tutoring and administrative activities in support of the Medical Assistant program; performs related duties as required or assigned

In addition, a Instructional Assistant I - Medical Assistant position eligibility pool may be established in order to fill other part-time or substitute assignments as needs arise.

Examples of Duties

  • Prepares, compiles, collates, maintains, updates and disseminates instructional materials in accordance with instructors' directions
  • Develops and presents learning materials and instructional exercises to individuals and groups
  • Tutors students individually and/or in small groups to reinforce class material taught in the Medical Assistant program while keeping abreast of Medical Assistant program changes
  • Coordinates materials, equipment, facilities and supplies for classes
  • Sets up, installs, maintains and services equipment, materials and supplies used in classes, workshops and supplemental tutoring sessions
  • Trains students and others in the safe use of specialized equipment (e.g. autoclave, electrocardiograph (EKG), spirometer, and centrifuge), computer hardware and software, and procedures and processes
  • Administers and scores tests and examinations
  • Answers students' questions and advises regarding medical assistant course assignments, which includes the full range of medical assistant clinical courses taught in the first two years of college
  • Assists in completing and processing various forms, certificates and other documents
  • Maintains physical environment and condition of facility and its equipment
  • Schedules student appointments, tests, meetings and facilities
  • Maintains student records; keeps other detailed records such as budget, financial and attendance records
  • Maintains an inventory of and requisitions supplies and equipment
  • Maintains the security of special, technical or hazardous supplies and equipment
  • Operates standard office equipment and instructional media
  • Prepares periodic and special reports
  • Attends to a variety of office administrative details such as arranging for the repair of equipment, transmitting information and keeping reference materials up to date
  • Assists in the recruitment and selection of student assistants and provides instruction in safe work procedures
  • May conduct workshops, orientations and meetings
  • Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Equivalent to completion of two (2) years of college with college level, lower division * coursework in medical assisting which includes clinical courses *(transfer-level, sophomore or above) which will provide the knowledge and skills to support the Medical Assistant program AND two (2) years of experience in either educational support work which has included interaction with students in a classroom or tutorial setting, or work in the program area to which assigned.

Please note: additional experience that would provide the required subject matter expertise as outlined above may be substituted for the education on a year-for-year basis and/or additional education may be substituted for the experience on a year-for-year basis.

Knowledge of:

  • Subject matter
  • Effective instructional methods
  • Principles, theories, practices, methods and equipment of the Medical Assistant program
  • Health and safety practices related to the Medical Assistant program
  • Standard office practices and procedures including filing, and the operation of office equipment, including personal or on-line computers
  • Detailed recordkeeping and budget tracking
  • Correct English usage, including spelling, grammar and punctuation

Skill in:

  • Safely operating, maintaining and demonstrating the use of specialized equipment such as autoclave, electrocardiograph (EKG), spirometer, and centrifuge; supplies and materials
  • Applying and explaining instructional methods and procedures
  • Reading, understanding and presenting course materials to students
  • Keeping abreast of Medical Assistant program changes
  • Coordinating multiple projects and meeting deadlines
  • Maintaining accurate records, files and databases
  • Preparing clear and concise reports, correspondence and similar written materials
  • Establishing and maintaining effective working relationships with those contacted in the course of the work including those from diverse backgrounds
  • Understanding and following oral and written instructions
  • Operating a personal computer to enter, edit and retrieve data and generate reports
  • Learning new software as required for duties as outlined above
  • Effectively operating and maintaining an orderly instructional environment

Other Minimum Requirements:

  • Specified positions may require possession of and ability to maintain a valid California driver's license and safe driving record during the course of employment
  • Must be willing and able to work at various campus sites


  • Current Cardiopulmonary Resuscitation (CPR) certification
  • Current First Aid certification

Additional Information

Salary: *$17.97 to $19.81 per hour to start; seven-step schedule to $24.08 per hour. Part-time (40%, 16 hours per week) assignment, 9 months per year; Monday - Friday, hours to be arranged between 8:00 a.m. - 4:00 p.m. Position scheduled to begin as soon as possible, pending continued categorical funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

* Cabrillo College reserves the right at its discretion to hire classified and confidential employees at a higher starting step placement, up to step three, in acknowledgement of an individual's previous job-related work experience. Please note: It is the applicants responsibility to ensure their application materials include the work related experience they wish to be considered for a higher step placement. The Human Resources department will make their determination based on the information in the application materials received.

Each employee hired into a classified position shall contribute to membership dues or service fee or charitable contribution at the current rate of gross salary per month.

Please Note: This classified hourly assignment is not eligible for insurance-related benefits or PERS retirement benefits.

Application Process:


  1. Completed online Cabrillo College Application
  2. Job-related resume
  3. Verification of educational and experience qualifications (Foreign transcripts must be translated to determine equivalency to U.S. standards (Download PDF reader). Any fee for such translations is paid by the applicant.)
    • Transcripts from all colleges attended (unofficial transcripts, copies, and downloads are acceptable) to demonstrate the qualification re: college coursework listed in this announcement. (If selected, it is the responsibility of the candidate to provide official transcripts, diplomas, degrees, or other documents as may be requested.) OR
    • Verification of experience qualifications: Experience may be substituted for the education requirement on a year-for-year basis. Applicant must provide written evidence that proves additional experience is equivalent for purposes of substitution.
**If any of the above materials are not submitted with your application packet, your materials will be deemed incomplete and will not be forwarded to the committee for screening.

  • Current Cardiopulmonary Resuscitation (CPR) certification
  • Current First Aid certification
Please notify the Human Resources Department if you require any special accommodation(s) in meeting these requirements.

Please Note: To ensure an accurate evaluation of your application materials, please submit information regarding your education, experience, knowledge and abilities as they relate to the minimum qualifications. When filling out the online application, it is important that you fill out all sections completely. Do not leave blank spaces/sections or note "see resume". When adding attachments, please redact ALL of the following items which appear on any attachment before you submit it: personal photos, social security number, birth place, birth date, age, and gender.

Selection Procedure: Applications will be reviewed by a search committee, which will determine the applicants to invite for interviews based on appraisal of qualifications as documented by application materials submitted. Meeting the posted requirements does not guarantee an invitation for an interview. Performance exam(s) may be administered

Candidates selected for employment with Cabrillo College must agree to be fingerprinted, provide current tuberculosis screening results, provide proof of eligibility for employment in the United States and present a valid Social Security card upon hire.

Application Deadline: Application and attached required materials MUST be successfully submitted by 11:59 p.m. on: Wednesday, May 9, 2018.

Cabrillo College seeks applications from all qualified individuals. It is the continuing goal of Cabrillo College to hire and retain staff that reflect the rich diversity and cultural heritage of the college district and its student body.

Cabrillo College currently provides full-time employees a benefit stipend contribution for medical, dental, life and long-term disability insurance for employees and eligible dependents. Please note: Employee who work part-time contracts will receive a pro rata benefit stipend based on the percentage of assignment.
Full-time and *part-time classified employees are required to join the California Public Employee's Retirement System (CalPERS) and as such contribute up to 7% of their monthly salary to CalPERS on a pre-tax basis.

Note: Classified-hourly employees are not eligible for insurance-related benefits or PERS retirement benefits.

Each employee hired into a classified position shall contribute to membership dues, service fee or charitable contribution at the current rate based on gross salary per month.

*Part-time refers to 1,000 hours/125 days or more per fiscal year.

To apply, please visit:


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