Mellon Post-Baccalaureate Fellow

Location
Northampton, Massachusetts
Posted
Apr 12, 2018
Institution Type
Four-Year Institution

Position Summary:

Contribute to the long-term preservation of materials in the Sophia Smith Collection of Women’s History, the Mortimer Rare Book Collection, and the Smith College Archives through data collection, assessment and analysis.  Assist in the development of the Special Collections disaster plan. Participate in the day-to-day functions of the Special Collections.

Duties and Responsibilities:

Collection Assessment: Assess and make recommendations for the long-term preservation (including reformatting) of film- and magnetic-tape-based materials in the collections. Gather existing data and previous surveys on the collections, assess them for currency and completeness, and conduct additional survey as needed. Utilize tools like the Preservation Self-Assessment ProgramMediaSCORE, and/or the Cost of Inaction Calculator to assess condition, prioritize needs, and convey urgency of preservation action.

Environmental data collection, analysis, and reporting: Manage the collection temperature and humidity data loggers, regularly download data from them, upload the data to eClimateNotebook, analyze the data for problems, and produce visual, written, and verbal reports.

Special Collections’ Disaster Plan: Research current best practices for water disaster response in Special Collections. Select supplies for responding to small-scale water damage incidents, prepare a written plan for responding to such incidents, and conduct training with special collections, libraries, and facilities staff on the plan.

Archival operations: Participate in the everyday functions of an archival repository, including structured mentoring opportunities around collection management, archival description, instruction, and archival technologies. Participate in the ongoing operational practices of Special Collections including attending and participating in staff meetings. Other duties as assigned.

Qualifications:

MINIMUM QUALIFICATIONS:

Education/Experience: Bachelor’s degree required; education in the humanities, especially women’s history, gender, and American culture strongly preferred; some experience with archival principles and practices; experience working in special collections or working with special collections materials preferred.

Skills: Interest in archival theory and practice; Excellent writing and interpersonal communication; Strong research skills including the ability to synthesize information, scope research questions, record effective notes, and track sources of information. Strong professional skills including the ability to set and meet reasonable deadlines, to work independently and in a team, and follow through with projects until they are complete and excellent. Technical fluency with word processing applications, familiarity and willingness to gain mastery of spreadsheet applications, fluency with operating systems and software typically found in an office environment, and a willingness to learn library and archives software.

Additional Information:

This is a one year, limited-term, grant-funded position.  Smith College is an EO/Vet/Disability/AA employer.

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