Office Specialist, Humanities Pathway Partnership Grant

Job description

Job Title Office Specialist, Humanities Pathway Partnership Grant
Job ID 997338
Location Wolfson Campus
Full/Part Time Full-Time
Regular/Temporary Temporary

Job Details

Job Family
Support Non-Exempt (SNE)
Academic Affairs
Reports To
Grant Director
Closing Date
Open Until Filled
FLSA Status

Job Summary

This position provides a broad range of office, administrative, and bookkeeping duties associated with the proper operation and smooth function of the grant program and assists management in ensuring proper delivery of service and performance of program goals, objectives and outcomes. Responsibilities also include budget management and all fiscal matters related to the smooth function of the program. This is a temporary grant funded position.

Duties & Responsibilities

  • Oversees and solves day-to-day office and administrative issues that arise
  • Monitors and audits data collection as required by grant funders
  • Assists with administration of grants and special programs
  • Works with program staff to coordinate schedules, events and activities
  • Ensure compliance with grant requirements regarding fiscal matters
  • Handles inventory and issues requisitions to replenish office supplies
  • Assists in preparation of and monitors surveys and forms as necessary
  • Assists in preparation of monthly, quarterly, bi annual, and end of year reports for grant sources
  • Implements and supervises program procedures and maintains internal controls for financial transactions
  • Ensures that all expenditures are justified according to sound accounting principles; that proper records and time frames are adhered to, and establishment and maintenance of separate record keeping systems for internal controls
  • Designs and implements internal records of projected expenditures
  • Assists with budget data entry, analyzes data, prepares report findings, and submits reports accordingly
  • Follows-up on rejected or pending transactions, verification on accuracy and suitability of documentation, and implementation of required procedural protocol
  • Assists in supervision of staff compliance with grant contracts, grant application processes, State and Federal budget regulations and grant funding requirements
  • Performs other duties as assigned

Minimum Requirements

  • Associates degree in a related field and four (4) years of experience in an advanced administrative support position; or any combination of education and experience
  • All educational degrees must be from a regionally accredited institution
  • Knowledge of MDC programs and workforce programs
  • Knowledge and familiarity with student services processes (e.g., outreach, advising, recruiting, retention, career services)
  • Knowledge of student engagement and active learning strategies
  • Working knowledge of accounting principles and procedures wand possess a high level of attention to arithmetic and administrative detail
  • Knowledge of grant procedures and processes
  • Skills in local, State and Federal grant writing and implementation
  • Ability to work on multiple projects simultaneously and work well under limited time constraints
  • Possess organizational and problem solving skills
  • Ability to display initiative and work with minimal supervision
  • Proficiency in Microsoft Office applications, Odyssey, Data Tracker, Quickbooks, and other related computer programs
  • Possess excellent interpersonal and communication skills (oral and written), including mastery skills in business English, spelling, punctuation
  • Ability to work collaboratively and effectively with departments, community based organizations and other service partners
  • Ability to travel to all campuses as needed
  • Ability to work a flexible schedule that may include evening and weekend assignments
  • Ability to work effectively in a multi-ethnic and multi-cultural environment with students, faculty, and staff





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Job No:
Posted: 4/12/2018
Application Due: 5/26/2018
Work Type: