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Program Coordinator

Job description



I. JOB OVERVIEW

Job Description Summary:

The George Washington University, Office of Continuing Education in the Health Profession's (CEHP) responsibility is to ensure all CME activities provide physicians with information that can assist them in maintaining or improving their practice of medicine. The Office of Continuing Education services range from providing accreditation for programs to full meeting management, including identifying and securing venues, managing on-site logistics, soliciting commercial support, preparing meeting materials, and more.
The Continuing Education in Health Professions office is currently seeking a full-time Program Coordinator who will work independently under the direction of the Director, CEHP and Assistant Director, Program Development. The Program Coordinator will be responsible for providing support in the planning, coordination, and implementation of continuing education activities.
The Program Coordinator:
-Provides assistance to ensure marketing and project timelines are met.
-Assists as needed in the writing of promotional copy and edit brochures, flyers, e-blasts and other literature relevant
to the CEHP office.
-Manages speaker invitations, documents, presentation, and travel/conference itineraries for all conferences assigned.
-Manages the event project timeline and ensure accountability for deliverables.
-Oversees the collection of conference and speaker information for educational brochures (i.e. agendas, abstracts,
bios, photos, and other pertinent info).
-Communicates regularly with speakers to ensure they are compliant with deadlines.
-Creates program plans with Assistant Director/Director and activity directors, including planning timelines, program
development, marketing and communications strategies, registration efforts, conference logistics, commercial
support, speaker management, competitive analyses, post-course data reports, etc.
-Communicates with activity directors throughout planning process and provide regular status reports.
-Maintains effective customer service through regular communication, personal contact, and collaboration with
assigned clients and CEHP team, including regular status reports.
-Oversees registration efforts for assigned courses, and assist with efforts as needed (i.e. entering registrations,
responding to registrant calls/emails, trouble-shooting registrant issues accessing online systems, etc.)
-Travels to continuing education events as requested and assist with and/or manage on-site logistics related to
education.
-Solicits and manages commercial support.
-Works with Continuing Education Coordinator to supervise post-meeting tasks, such as payments to vendors and
faculty, confirmation of CME credits and certificates.
-Creates and manages online courses with learning management system.
-Assists with financial reconciliation for courses.
-Works with Director to ensure all educational activities are compliant with accreditation policies and departmental
procedures.
-Assists with the maintenance all files for all programs certified for CME credits, including live, online, and enduring
programs.
-Performs administrative duties when needed, such as answering phones, responding to general department emails,
performing journal entries, database management, etc.
-Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor's degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications: Preferred Qualifications:

-Bachelor's degree in a related field.
-Experience in coordinating educational events, meetings, or projects.
-Demonstrated proficiency in MS Office, on line content management systems, and other online software/tools.
-Ability to work independently and as part of a team.
-Excellent oral and written communications skills, including demonstrated competency in preparation of correspondence and reports.
-Proven ability to prioritize, meet deadlines and manage multiple tasks and responsibilities.
-Ability to travel locally and non-locally.
-Ability to work non-traditional hours/days on occasion throughout the year.


II. JOB DETAILS

Campus Location: Foggy Bottom, Washington, D.C. College/School/Department: School of Medicine and Health Sciences (SMHS) Family Academic Affairs Sub-Family Program Administration Stream Service and Support Level Level 3 Full-Time/Part-Time: Full-Time Hours Per Week: 40 Work Schedule: Monday through Friday Position Designation: Non-Essential: Employees who are not required to work unless directed to do so by their supervisor. Telework: No Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only? No Posting Number: S007137 Job Open Date: 04/11/2018 Job Close Date: If temporary, grant funded or limited term appointment, position funded until: Background Screening Successful Completion of a Background Screening will be required as a condition of hire. EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.


Posting Specific Questions
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    Applicant Documents
    Required Documents
    1. Resume
    2. Cover Letter
    Optional Documents




      Documents needed to Apply
      Required Documents
      1. Resume
      2. Cover Letter
      Optional Documents

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        Job No:
        Posted: 4/12/2018
        Application Due: 4/25/2018
        Work Type:
        Salary: