Donor Relations (direct contact with donors, prospects, VIPs)
- Act as contact/liaison between key donors, prospects, VIPs, faculty, research staff and fundraisers in Sylvester’s major giving program to ensure prospect strategies are advanced, provide expedient assistance to requests and that appropriate follow-up with constituents is successfully completed.
- Manage cultivation and solicitation appointments for fundraisers and administrators.
- Assist donors, prospects and other select individuals with appointments, scheduling and other necessary facilitation through clinical encounters at UHealth.
- When necessary contact prospects/donors to verify biographic information, appropriateness of gift announcements, and representative or event invitee information.
- Prepare written proposals and gift agreements for solicitations by collecting and organizing materials in compliance with University policies and procedures.
- Research, prepare and send donor stewardship information.
- Write timely and appropriate acknowledgement letters.- Write, edit, and update general information on department and/or gift opportunity purposes for one-on-one donor correspondence or mass constituent communication in print or on-line. Prospect Management- Track major gift prospects through the cultivation, solicitation and stewardship cycle by reviewing timely and appropriate moves on donor/prospects and inputting into Raiser’s Edge. Determine and update information regarding cultivation and solicitation status, ratings, and strategies. Analyze and assess progress toward solicitation goals. Ensure proper donor, prospect follow-up and next steps are set.
- Responsible for prospect research information on potential prospects with major gift potential. Request appropriate research from research analyst or gather and analyze independently strategic information utilizing on-line databases, reference periodicals, annual financial reports, and RE, prepares background information/briefing material for administration and fund raisers
- Design, extract and analyze information from Raiser’s Edge/Business Intelligence to evaluate fundraising progress and proposals in pipeline.
- Create and implement customized stewardship plans for major donors.
- Ensure that past donors are regularly communicated with and re-solicited on a timely basis.
- Identify prospect for calls for trips administrators and fund raisers.
- Inform the administrators and fund raisers of important information regarding major gift donors, i.e., birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations.Events Management Support- Plan and execute receptions, dinners, community activities and small events to support stewardship and cultivation for major gift donors. Includes developing clear strategies and objectives for each event, setting up event and invitee in Raiser’s Edge, reviewing addresses, sending invitations, tracking and reporting on RSVP’s from Raiser’s Edge, event checklist, budgets, timelines, vendor negotiations, volunteer management, preparing handouts/presentations, calling to confirm attendance at events and registration briefing administration and fund raising.
- Identify appropriate potential donor, prospect event invitees for Sylvester, Miller School of Medicine and general University events.
- Staff administrators and fundraisers at events by being available with agenda, prospect/VIP identification, research and assistance with any requests or issues at the event.
- Evaluate and make recommendations for appropriate event invitations that will be beneficial to the administrators and fund raisers to attend.
- Plan, coordinate internal meetings, and retreats by establishing meeting objectives, developing agenda, communicating with presenters and attendees, preparing handouts and presentation material.Administrative Support for Fundraisers - Prepare and track BERF’s, check requisitions, purchase orders, order office supplies. Use FRS and DMAS, and ARIBA systems. - Maintain appointment calendar, and travel arrangements for administrators and fundraisers.
- Utilize Raiser’s Edge and other University systems to update constituent information in accordance with Raiser’s Edge training and policies and procedures.
- Attend meetings and appropriate training sessions for University Advancement.
- Answer phones and provide general office support.
Minimum Qualifications: Bachelor’s degree with a minimum of three years business office experience. Equivalent combination of education and experience will be considered. Must be able to work independently and successfully complete projects and resolve problems. Excellent command of the English language, both oral and written with a high level of creativity, attention to details and superior customer service skills. Proficient in Microsoft Word, Excel, and willing to learn Raisers Edge and other University systems. Must have initiative mixed with good, sound judgment. Must be able to handle multiple projects simultaneously and work in a dynamic environment. Any appropriate combination of relevant education, experience and/or certifications may be considered.
UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action-Veteran/Disability Employer. Come join us!
Patient safety is a top priority. As a result, during the Influenza ("the flu") season (September through April), the University of Miami School of Medicine requires all employees who provide ongoing services to patients, work in a location (all Hospitals and clinics) where patient care is provided, or work in patient care or clinical care areas, to have an annual influenza vaccination. Failure to meet this requirement will result in rescinding or termination of employment.]]>