Executive Director of Facilities Planning, Operations & Construction

Job description

El Camino College


Executive Director of Facilities Planning, Operations & Construction

Req: C1718-059

Division: Facilities Planning & Services

Close Date: 04/24/2018


Complete job description and application available online at: https://elcamino.igreentree.com/css_classified



Under the direction of the Vice President of Administrative Services responsible for the development and oversight of all District Facilities Operations, scheduled maintenance and capital projects,  provides management and overall policy direction for maintenance to include personnel training, maintenance scheduling, minor construction projects; budget preparation, execution, conciliation, and oversight; oversight of the development of the District’s Five Year Scheduled Maintenance Plan, and Five Year Construction Plan, Space Inventory, and submission of capital project proposals, major maintenance and repairs projects and all associated documents to the State Chancellor’s office.  Serves as the senior District representative and liaison to the State Chancellor’s office on all State sponsored Scheduled Maintenance and Special Repairs & Barrier Removal Programs. Responsible for overall strategic planning for District’s capital planning, program and project implementation, including real property development, short term and long-range capital planning and preconstruction project management and project delivery.  Responsible for construction program management, including overall program and individual project scopes, schedules and budgets and oversees the Director of Bond Projects, Construction Managers, Project Managers and other Consultants. 



Provide leadership, supervision, and training to the Campus Facilities Managers to include time management, programming, facility technical competencies (HVAC, mechanical, plumbing, carpentry, electrical, janitorial, landscaping, utility, locksmith, & general contracting), budget manipulation, project management, employee relations, negotiations, and team building.

Coordinate and provide District level supervision and project oversight on all capital projects and complex repair, maintenance, renovation & hazardous substance projects District wide.

Develop District standard operating procedures for capital project planning and delivery including maintenance and compliance with District Design Standards, maintenance and repair procedures, standards of performance, and personnel management guidelines, quality control and qualitative measurements.

Effectively work and execute independent judgment in a variety of major and minor problems. Must be able to “Problem Solve.”  

Responsible for the exchanges of information with District and College  management, staff, Facilities Managers, vendors, business representatives, consultants, contractors, other educational institutions, regulatory agencies and other organizations regarding planning, implementation, and scheduling of construction, repair and maintenance projects.

Develop long and short-range hazardous substance, building maintenance and repair strategic plans.

Ensure that all State Educational code, Building codes, OSHA, AHERA, and ADA compliance codes, and regulation are adhered too.

Oversee personnel matters including adequate staffing performance evaluations, discipline, training, and work procedures.

Responsible for emergency preparedness, safety, disaster, conservation, sustainability and other District wide programs.

Ensure facilities online databases are maintained and updated accordingly.

Develops, implements, and monitors standards and procedures, including design standards, energy and efficiency and sustainability goals and requirements  for facilities planning and capital and renovation projects, cost and schedule controls and plan reviews; monitors the work of architects, engineers, inspectors and other contractors on District wide and Capital projects.

Develops and delivers informational updates and presentations to the Board of Trustees, Citizen’s Oversight Committee and other interested organizations.




Working knowledge of the: Uniform Building Code (UBC), California Building Code, California Occupational Safety and Health Act (CALOSHA), California Public Contracts Code, Americans with Disabilities Act (ADA), and other related statues; State of California Capital Outlay and the Deferred Maintenance Programs for Community Colleges; California Public Contracts Code and the Education Code; Division of State Architect protocols, procedures and requirements; LEED certification process; California Environmental Quality Act (CEQA) process and requirements.

Comprehension of strategic planning for capital projects, long and short-range maintenance projects, and related safety, environmental, budgeting, inventory, and staffing requirements.

Knowledge of public works and contracting procedures and related regulations.

Skill in directing, coordinating, supervising, and evaluating the work of others.

Understanding of AutoCAD, BIM, ERP systems, project management software, databases, and all standard office computer applications.

Familiarity with Critical Path Scheduling (CPM) methodologies and principals, ability to develop and evaluate CPM schedules utilizing Microsoft Project or Primavera tools.

Knowledge of and experience with a variety of capital project delivery methods, including Design-Bid-Build, Design Build, Lease-Lease-Back, CM At-Risk, etc.

Expertise in capital project cost estimating processes and ability to develop conceptual cost estimates.

Ability to effectively communicate in person, over the telephone, and in writing with people at all levels within an organization.

Skill in computer data entry, modification, and retrieval.

Skill in researching and compiling statistical, financial and other data for reports.

Ability to communicate respectfully and effectively with people of diverse cultures and language groups, and with people who have disabilities.



Possession of a Bachelor’s Degree in Business Management, Engineering, Architecture, Construction Management, Facility Management or a related field.  Master’s Degree, and or possession of a General Contractor’s License; and or nationally recognized Facilities /Construction Management Certification preferred.

Management level work experience that has demonstrated effective leadership, technical knowledge, communication and interpersonal skills; understanding of, and experience in accounting, budgeting, finance, labor relations, staff supervision, construction & facility management, procurement, OSHA, AHERA, ADA codes & regulations, program development and project management.



Previous experience in an educational setting with responsibility for facility planning, maintenance, and or construction management, with demonstrated skills in supervision, budget development and execution, crisis management, project management, negotiation, team building; and interpersonal skills.



This position requires excellent oral and written communication, visual inspection, attention to detail, multi-tasking, comparison and analysis of detailed reports and complex data; driving a motor vehicle, negotiations and reasoning, in order to perform the essential job functions.  Work is performed in an office environment and at facilities construction sites and remodeling sites.  Work involves complex project management under tight schedules and fast-paced atmosphere. This position requires work characteristics supportive of collaborative work efforts and a collegial atmosphere. Health and safety precautions and personal protective equipment are routine with this type of position. 


SALARY  RANGE $149,828 - $173,679 (Annually)



This position is designated as a full-timed administrative position. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 7:45 a.m. until 4:30 p.m. Employment is contingent upon satisfactory employment verification, fingerprint check, and tuberculosis examination. The selected candidate must provide identification and work authorization. Physical standards for this position are listed above under working conditions.



Applicants must submit the following documents by the closing date:

Online application: https://elcamino.igreentree.com/css_classified

Cover letter describing how applicant meets the qualifications.

Resume - Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on your resume.

Pertinent transcripts as stated in the required qualifications. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.

Foreign Transcripts: Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. For information on transcript evaluation services, please visit: http://www.ctc.ca.gov/credentials/leaflets/cl635.pdf

Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date.

Please Note: 

Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance, please call (310) 660-3593 Ext. 3807 or visit the office between 8:00 a.m. and 4:00 p.m., Monday through Friday.

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).


CLOSING DATE: TUESDAY, APRIL 24, 2018 at 3:00 p.m.

El Camino College is an Equal Opportunity Employer





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Job No: C1718-059
Posted: 4/11/2018
Application Due: 4/24/2018
Work Type:
Salary: 149,828 - $173,679 (Annually)