Administrative Assistant III - School of Transitional Studies

Location
Lawrenceville, GA
Posted
Apr 11, 2018
Institution Type
Four-Year Institution


Position Statement:

Founded in 2005, Georgia Gwinnett College (GGC) is the 31st member of the University System of Georgia. GGC is a premier 21st century liberal arts institution accredited by the Southern Association of Colleges and Schools Commission on Colleges. With a current enrollment of over 12,000 students, enrollment is projected to exceed 13,000 students in 2017, including both residential and commuter students. GGC’s innovative practices, caring culture, and extremely affordable tuition are changing the game in higher education and changing the future for students at all levels, of all ages, and from all walks of life. Gwinnett County (pop. 850,000+) is home to a variety of businesses, including organizations involved in health care, education and information technology.



Position Title:
Administrative Assistant III - School of Transitional Studies


Job Category:
Staff

Department:
School of Transitional Studies - 6510220

Division:
Academic Affairs

Required Documents:
Cover Letter, Resume
Description:

Reporting to the Dean of the School of Transitional Studies, the Administrative Assistant III provides administrative support to the Office of the School of Transitional Studies.

ESSENTIAL FUNCTIONS

  • Providing administrative support and assistance to the Dean of the School of Transitional Studies and various areas within the School.
  • Supervising student assistants and approving time cards.
  • Assisting in handling human resources duties for the Dean's Office and other areas within the School.
  • Scheduling appointments and managing the Dean's calendar.
  • Maintaining confidential records, compiling data and surveys, as needed.
  • Answering phone calls (routing messages and voicemails).
  • Developing and managing content for the School of Transitional Studies website.
  • Ordering and maintaining office supplies.
  • Processing purchase orders, invoices, and other miscellaneous charges.
  • Preparing prior travel authorizations and posting travel refunds for School staff.
  • Assisting in office and grant budgets.
  • Other duties, as assigned.




Minimum and Preferred Qualifications:

REQUIRED QUALIFICATIONS

  • High School or GED
  • Three (3) to Five (5) years previous experience as an administrative assistant or equivalent position.
  • Previous experience working in a college environment or university setting.
  • Commitment to maintaining confidentiality.
  • High level of technological proficiency, including Microsoft Office, online communications, and other software applications.
  • Ability to interact effectively with students, faculty, and other staff members to accomplish School goals; excellent interpersonal skills.
  • Excellent organizational and time management skills.
  • General knowledge of office management techniques.
  • Experience arranging and managing travel.
  • Ability to make decisions under time pressure and without immediate supervision.
  • Accuracy in communication and attention to details.

PREFERRED QUALIFICATIONS

  • Bachelor's Degree
  • Strong writing and proofreading skills.
  • Familiarity with social media platforms commonly used in higher education.
  • Experience creating publicity materials.




Position Disclosure:

Due to the volume of applications, applicants may not receive a reply from the College unless an applicant is selected for an interview. Review of applications will continue until positions are filled. Hiring is contingent upon eligibility to work in the United States and proof of eligibility will be contemporaneously required upon acceptance of an employment offer. Any resulting employment offers are contingent upon successful completion of a background investigation and credit check if applicable to the position, as determined by Georgia Gwinnett College in its sole discretion. Georgia Gwinnett College, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, national origin, age, sexual orientation, disability or religion. Georgia is an open records state.

PHYSICAL REQUIREMENTS

Position may require local travel. Ability to lift and carry files and materials. Ability to move from one office to another office on campus. Adequate vision, hearing and manual dexterity to interact with people in person, on the phone and in writing. Must be able to perform the essential functions of the job, with or without reasonable accommodations.





Work Hours:
40 hours/week

Position Status:
Full-Time

FLSA:
Non-exempt

PI101981097

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