District Budget Manager

Job description

Coast Community College District


District Budget Manager    

Job# D-039-18

Salary: $88,220.00 - $117,245.00 Annually



Full job description and OFFICIAL application available ONLY at: https://www.governmentjobs.com/careers/cccd/jobs/2044259/district-budget-manager?keywords=District%20Budget%20Manager%09&pagetype=jobOpportunitiesJobs



Under the direction of the Administrative Director of Fiscal Affairs, performs a variety of responsible duties related to the District budget and grant management. Responsible for financial management of the budgeting system, and special programs, assuring compliance with legal requirements, federal and state regulations and District policies.  Supervise, train and evaluate the performance of assigned staff.


EXAMPLES OF DUTIES:  Duties may include, but are not limited to, the following:

Meet and work with District and College administrators to facilitate budget development.

Maintain district-wide chart of accounts and control classification on expenditures.

Calculate salary and fringe benefit budgets.

Manage position control to ensure personnel status changes are accurately processed according to budget and fiscal policies and procedures.

Monitor posting of salaries and fringe benefits.

Work as liaison between Human Resources, Colleges, and Payroll in resolving payroll issues as they relate to budget.

Prepare budget data and reports for administrative review and State and county reporting.

Review and verify budget transfer requests for appropriateness.

Work with District Information Technology in the continuous development of budget system and reports.

Participate in year-end accruals and purchase order close outs.

Monitor the financial records of various categorical programs and provide guidance on accounting issues to the project directors.

Plan, organize and coordinate the development, preparation, implementation and evaluation of the  annual budget and capital improvement plan.

Develop policies, procedures, and forms for the preparation and administration of budgets.

Conduct complex budgetary and financial analyses; monitors legislation and regulatory changes, and provides management support on budget related issues.

Apply budget assumptions at the direction of the Fiscal Directors, forecasts, develop detailed estimates, and provide statistical analyses.

Direct the preparation of and conduct analytical and technical studies; review reports of findings and develop comprehensive responses, alternative actions and recommendations.

Oversee the administration of grants districtwide. Ensure proper accounting of grants, compliance with grantor agency requirements and financial reporting obligations. Monitor grant expenditures and revenue reimbursements.

Prepare and provide financial statements, reports and information to administration and auditors.

Maintain an effective oral and written communications process with all college and district personnel on budgetary matters.

Assist with and provide oversight and review of district budget, accounts receivable and financial reports for categorical/ grant programs, assuring accuracy and compliance with Title 5 requirements and Community College Budget and Accounting Manual.

Supervise assigned staff.

Attend meetings and conferences on request and participate in committees.

Make independent decisions.

Perform other related job duties as assigned.

Qualifications and Physical Demands



Knowledge of:

Generally Accepted Accounting Principles (GAAP) and Governmental Accounting and Auditing Standards (GAAS), theory and practices.

Principals, practices and methods of general and governmental or school district accounting and budgeting including Government Accounting Standards Board (GASB).

Education Code, Community College Budget and Accounting Manual and other State Codes applicable to position.

Grant management protocols, techniques, and systems for Federal, State, Local, and Private Grants.

Principles and practices of effective administration, supervision, and training.

Management practices and procedures.

Budget development.

A variety of computer software for accounting, report writing, analytical and management information.


Ability to:

Perform a variety of difficult budget, accounting and grant management work requiring exercise of judgment.

Research and prepare clear, concise, and accurate financial and statistical reports.

Effectively prioritize and schedule own work and work of others.

Schedule, train, and supervise the work of others.

Establish and maintain cooperative working relationships with campus and district personnel, external auditors, vendors, professional colleagues and representatives from various outside agencies.

Understand and apply State Code and Grant provisions and other regulations as they relate to fiscal activities.

Develop, implement, and interpret procedures to monitor the administration of accounts and control the flow of funds.

Analyze and accurately apply relevant information.

Communicate effectively both orally and in writing.

Education and Experience:

Education equivalent to a Bachelor's degree in accounting or related field.

Minimum of five years of directly related experience, including two years of supervisory or lead experience.

Or, any combination of education and experience that would provide the required equivalent qualifications.



Possession of a Master's degree from an accredited institution in accounting, business, or a related field.

Experience working in different industries with accounting experience in non-profit, corporate, and governmental agencies.

Knowledge of general regulations, laws, and policies and procedures pertaining to budget activities of a California Community College or District.

Experience with Ellucian Banner, accounting software and report writing software.

Experience with departmental service reviews related to accreditation.

Current experience with direct management/supervision of staff in a collective bargaining environment.



Work is performed primarily indoors.

Willing to use personal vehicle in the course of work, for which a monthly mileage allowance may be provided.

The incumbent performs work of a sedentary nature. 

Requires sufficient ambulatory ability to walk to district locations, to stand for intermittent periods of time, and to bend and stoop to retrieve work materials. 

Requires sufficient arm-hand-eye coordination to operate a computer keyboard and pointing devises at a proficient level. 

Requires visual acuity to create and read three-dimensional and detailed drawings and observe structural work-in-progress. 

Requires verbal and auditory ability sufficient to carry on conversations with others and make presentations to groups.


Conditions of Employment

This is a regular, full-time, 12-month per year, classified management position. The normal hours of work are typically 8:00 a.m. to 5:00 p.m., Monday through Friday; with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.


Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.


Coast Community College District is an Equal Opportunity Employer




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Job No:
Posted: 4/10/2018
Application Due: 5/7/2018
Work Type:
Salary: $88,220.00 - $117,245.00 Annually