Program Specialist for PGA Golf Management

Location
Colorado Springs, CO
Posted
Apr 10, 2018
Institution Type
Four-Year Institution




The Program Specialist provides administrative and operational support to the Professional Golfers' Association (PGA) Golf Management (PGM) program. This position manages and coordinates the internal functioning of the office and assists with the implementation of goals and objectives of the PGA Golf Management program. The position is responsible for event planning, day-to-day operations, providing budget support, and administering a variety of projects and College of Business (COB) activities. Some evenings and weekends may be required. Other duties as assigned.

Job Duties:

  • Organize and coordinate projects and events.
    • Responsible for event management to include venue selection, technology support, catering, promotions, budget management, and procurement.
    • Arrange group travel and process travel reimbursements for speakers, faculty, staff, and students.
    • Plan several events each year ranging from 10-100+ attendees.
    • Travel and attend offsite PGA Golf Management events (e.g. speaker panels and recruiting, community, and networking events).
    • Support the Assistant Program Director with PGA Golf Management Student Society and their operations to include events, travel, and student merchandise purchases.
    • Assist the Program Director with research and data collection.
    • Serve as a proctor for the annual PGA Golf Management exams and seminars.
  • Plan and coordinate scheduling, budgeting, and administrative tasks.
    • Responsible for the day-to-day administrative and operational activities under the guidance of the Program Director.
    • Purchase supplies and equipment for recruiting events and for general office use. Reconcile monthly purchases using spreadsheets and financial statements.
    • Serve as point of contact for vendors and contact vendors to exchange information and solve problems.
    • Assist with the implementation of goals and objectives of the PGA Golf Management program and the College of Business.
    • Create work orders for equipment disposal, repairs, and maintenance.
    • Support the Program Director as needed with scheduling meetings, conference registrations, travel preparations, and reimbursements.
    • Responsible for student equipment purchases through the Personal Use Discount programs.
    • Assist both the Program Director and Assistant Program Director with the organization of level 1-3 seminars on campus by reserving rooms, making travel arrangements for the speakers, etc. Work with faculty to list seminars on syllabi and communicate required attendance to students.
    • Assist the Program Director to coordinate PGA Education exams, PGA guest speakers, off-campus learning events, and national presentations.
    • Support both the Program Director and Assistant Program Director with scheduling events, entering data and metrics, and assisting with golf lessons for the Player Development Program.
  • Assist with the recruitment and marketing strategies/activities.
    • Assist the Program Director in recruiting potential candidates to the program and growing student enrollments. Participate in information sessions and fundraising events, attend community events, and assist with Mountain Lion Experience days.
    • Assist the Program Director with creating and maintaining a calendar of student engagement events (tournament schedule, community service projects, and professional development activities) for students to attend and fulfill the minimum service requirements of the programs.
    • Research and collect statistics, application information, and enrollment and graduation data. Provide information to the Program Director for inclusion in recruitment and marketing strategies.
    • Create and email the yearly PGA Golf Management program Newsletter to prospective and current students, alumni, and community members.
    • Utilize social media to advertise PGA Golf Management events and recruit students.
  • Assist with the admissions process and maintain appropriate records.
    • Assist the Program Director, Assistant Program Director, and Director of Undergraduate Programs with the management, tracking, and communication of the application and admissions process.
    • Assist the Program Director and Assistant Program Director with maintaining department records including appropriate program and student data.
    • Manage PGA Golf Management reports and provide notifications to the PGA of America Education Director of all student progress.
  • Coordinate the collection of data from point of origin to reports.
    • Collect data and prepare PGA Golf Management quarterly and annual reports on department and student activities.
    • Analyze and review financial expenditures and cost projections as well as collect data necessary for budget preparation and planning for the Program Director.
  • Implement and enhance policies and procedures to improve the operation and effectiveness.
    • Interpret policies, directives, rules, and regulations for issues raised by students, staff, and faculty, and provide background briefing for the Program Director in relation to these issues.
    • Provide professional support to the Program Director and COB staff, including the research necessary for the development of new and/or revised policies in the program.
  • Represent the program in appropriate professional and community organizations.
    • Serve as the PGA Golf Management program liaison to faculty, staff, and students on behalf of the Program Director.

Competencies, Knowledge, Skills, and Abilities:

  • High level of integrity and ethics.
  • Positive, enthusiastic, and caring attitude.
  • Strong interpersonal skills to include excellent written and verbal communications.
  • Ability to work with diverse populations in a multi-cultural environment that is committed to diversity and equality in education.
  • Manage various objectives, projects, and groups to make judgment on prioritizing and time.
  • Ability to compile data and prepare reports.
  • Knowledge of project planning and development. Ability to meet project deadlines.
  • Knowledge of event management and the ability to plan, organize, execute, and coordinate events.
  • Proficient in Microsoft Office programs and other commonly used software programs applicable to business operations.
  • Ability to perform assigned responsibilities with minimal to moderate supervision.
  • Ability to generate and maintain productive relationships with internal and external partners.

Salary: $43,000 - $50,000

For the purposes of FLSA this position has been determined to be exempt from (not eligible for) overtime under FLSA.

The University of Colorado Colorado Springs offers a full benefits package. Information on University benefits programs, including eligibility, is located at http://www.cu.edu/employee-services.

The University of Colorado is committed to providing a safe and productive learning, living, and working community. To assist in achieving this goal, we conduct background investigations for all prospective applicants being considered for employment. Background investigations include a criminal history record check and a sex-offender check, and when appropriate, a financial and/or motor vehicle history check.


Qualifications

Minimum Qualifications:

  • Completed Bachelor's degree from a regionally accredited institution.
  • At least 2 years of clerical or administrative experience.
  • At least 1 year of professional event planning experience (for example, as a job duty of a current or previous position).

Preferred Qualifications:

  • Experience working with faculty, staff, and students in a traditional university setting.
  • Experience performing finance functions such as maintaining and monitoring budgets, creating purchase orders/requisitions, and procurement duties.
  • Experience with campus information systems and reporting tools (e.g. PeopleSoft, Concur Travel & Expense System).
  • Experience working with the PGA (e.g. administration, internship, PGA member, PGM graduate, involvement in your local PGA of America Section, etc.)

Special Instructions to Applicants:• Position is open until filled. Complete applications received by 11:59 pm on Monday, April 23, 2018 will receive full consideration. • Please apply at www.cu.edu/cu-careers. Applications submitted through email or surface mail will not be considered. • The University of Colorado Colorado Springs will not sponsor work visas or permanent resident applications for this position. • Upon request, please be prepared to provide five professional references (at least two previous/current supervisors), including their email contact information. • Candidates may be asked to complete pre-employment assessments. • Official Transcripts will be required upon hire. • Appointment is contingent upon successfully passing a background check, to include criminal, and sex-offender checks per campus policy.



Application Materials Required:Cover Letter, Resume/CV, Unofficial transcript(s), Additional Attachments - Refer to Application Materials Instructions Below

Application Materials Instructions:• In your cover letter, please describe (in detail) your clerical/administrative and event planning experience. • If you have technical difficulties with your application, please contact the CU Careers help desk at 303-860-4200 #5 or cucareershelp@cu.edu. • If you have job specific inquiries, please contact the Search Committee Chair (information listed below under Posting Contact).



Job Category: Academic Services

Primary Location: Colorado Springs

Department: C0001 -- Colorado Springs Campus - 40025 - BUS-College of Business

Schedule: Full-time

Posting Date: Apr 9, 2018

Closing Date: Ongoing

Posting Contact Name: Mark Bacheldor, Search Committee Chair

Posting Contact Email: mbacheld@uccs.edu

Position Number: 00743799

PI101968870

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