University Business Administrators/MagLab Accounting Representative

Job description

Job ID: 43305

Full/Part Time: Full-Time

Regular/Temporary: Regular

Apply On Or Before: 04/16/2018


This position is with the University Business Administrators Program located in the National High Magnetic Field Laboratory.


This position is responsible for activities related to the accounts payable function within the National High Magnetic Field Laboratory (NHMFL) located at Florida State University.
Responsible for the accurate and timely payment of NHMFL invoices. Performs the audit and payment of vendor invoices, proper application of credit memoranda and refunds, and the initiation of accounting entries related to vendor payments. The audit must ensure the propriety of payments, compliance with prompt pay. Reviews and prepares "Payment Request Forms" for other special payments. Works with vendors and NHMFL staff to resolve billing problems.
Responsible for accounts payable and disbursement transaction research to assure the accuracy of input for the NHMFL internal accounting system. Assists with Auxiliary billing process to include preparing invoices and monitoring receivables.
Responsible for cash receipts, Check Log, Deposits and Credit Card Processing. P-Card reconciler for NHMFL, assures compliance to P-Card rules. Acts as liaison to other FSU departments for routine business transactions.
Assists in the reconciliation of NHMFL Accounts, including OMNI and other accounts. Assists in the development and enhancement of the internal accounting system for the NHMFL.


Bachelor's degree or a combination of post high school education and experience equal to four years.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain effective working relationships.
Experience performing accurately in a detail oriented environment.
Experience prioritizing, organizing and performing multiple work assignments simultaneously.
Experience working with Microsoft Office, Excel, and other applicable computer applications.
***Resume Required***


Knowledge of accounting systems and practices.
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.

Anticipated Salary Range

Salary commensurate with experience.

Pay Plan

This is an USPS (University Support Personnel System) position.

Soft Money Funded Position

This is a soft money funded position, with renewal based on available funds and the needs of the University.

Criminal Background Check

This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.

Tobacco Free Campus

Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be viewed at:







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Job No:
Posted: 4/10/2018
Application Due: 4/21/2018
Work Type: