Education Coordinator

Job description

Hyde Park Campus

20128 Ophthalmology/Vis Science

About the Unit
The University of Chicago is a private, non-denominational institution encompassing the undergraduate College, six professional schools (Business, Law, Divinity, Public Policy, Medicine and Social Service Administration), four graduate divisions (Biological Sciences, Humanities, Physical Sciences, and Social Sciences) and the University of Chicago Medical Center. The broader University enterprise includes Argonne National Laboratory, Fermilab, and Yerkes Observatory. The Biological Sciences Division (BSD) and the UChicago Medicine (UCM) comprises the largest unit of the University and has an annual operating budget of $1.6B. UChicago Medicine oversees the finances and operations of all inpatient and ambulatory services. Physicians who provide patient care services are all appointed in one of the 13 clinical Departments within the BSD. Basic Science faculty support cutting edge research and graduate education across 9 basic science departments and 18 degree granting programs in the BSD. The BSD includes the Pritzker School of Medicine, approximately 24 academic units, degree granting committees, and research centers and institutes. The BSD houses approximately 2,200 staff employees, approximately 950 faculty, and approximately 800 academic appointees as well as 1,000 professional and graduate students. The Department of Ophthalmology and Visual Science at the University of Chicago provides a wide range of medical and surgical treatments for ocular disorders involving infants, children, and adults. Our faculty offers a full range of ophthalmic services including comprehensive ophthalmic care, refraction and contact lens fitting, pediatric ophthalmology and adult strabismus, cornea, cataract and external diseases, glaucoma, neuro-ophthalmology, oculoplastics and orbital surgery, uveitis, vitreoretinal diseases and surgery, and ocular oncology. We have a fully accredited residency training program and offer a two year vitreoretinal surgery fellowship.

Job Information

Job Summary:

The Department of Ophthalmology and Visual Science is looking for an Education Coordinator to join our team. The Education Coordinator will oversee and manage all administrative aspects of the department's residency, fellowship, medical and graduate student programs. We are looking for a high-energy candidate who has exceptional organization skills, outstanding attention to detail, and can work both independently and collaborate with various stakeholders across the organization.


  • Ensure the program's compliance with Residency Review Committee (RRC) and American Council on Graduate Medical Education (ACGME) guidelines, as well as other committees
  • Make decisions regarding the execution of projects and compose correspondence which contains authoritative information requiring knowledge of departmental and institutional policies and procedures
  • Compile statistical data and develop reports as directed by the Program Director.
  • Coordinate interview dates, residency evaluations, and continuing education courses/lectures/call schedules
  • Ensure compliance for the departments education program
  • Facilitate evaluations of resident rotations on an annual and as-needed basis
  • Coordination for resident recruitment and match program
  • Perform budgetary tasks as related to the department's education program
  • Process reimbursements
  • Facilitate new resident onboarding and orientation into the department
  • Organize documentation of reviews for fellows in the department
  • Maintain minutes at monthly faculty meetings
  • Load schedules into the hospital paging system

  • Organization
  • Problem-solving
  • Collaboration and Independence
  • Attention to detail
  • Communication

Additional Requirements

Education, Experience and Certifications:
  • High School diploma required
  • Bachelor's degree or 3-5 years of experience in positions of increasing responsibility preferred
  • Proven ability to manage high profile meetings and events required
  • Exceptional written and presentation skills required
  • Experience working in an academic, clinical setting preferred
  • Program management experience strongly preferred
  • Experience with the Accreditation Council for Graduate Medical Education (ACGME) strongly preferred

Technical Knowledge or Skills:
  • Computer knowledge sufficient to use many diverse administrative computer applications is required
  • Knowledge of word processing, graphics, data management and spreadsheet software required
  • Extensive project management skills required; experience at negotiating in order to accomplish goals required; ability to handle contacts with courtesy, maturity, discretion and diplomacy, including sensitive and confidential situations required
  • Ability to work independently in an organized manner prioritizing the work of multiple projects required
  • Ability to manage a large volume of work often restricted by deadlines required
  • Experience with MedHub and WebADS preferred
  • Experience with WebXchange preferred
  • Ability to collaborate with a wide variety of stakeholders within the university required

Required Documents:
  • Resume/CV
  • Cover Letter
  • Reference Contact Info

NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 4/10/2018
Application Due: 6/9/2018
Work Type: