Academic and Research Specialist

Job description

Hyde Park Campus

3034102 Bus-Faculty And Educ Services

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

  • The Academic and Research Specialist works closely with a diverse group of 5-7 faculty to further the faculty mission of teaching and research.The specialist must understand and anticipate faculty needs, understand faculty culture, and deliver effective solutions to individual faculty, research assistants, and other members of the community. Participate in professional meetings to discuss research and academic goals and implementation strategies.Strong analytical and administrative skills are used to maintain relations with faculty, and are a high priority in supporting and collaborating with faculty, faculty support staff, PhD students, and university visitors.High levels of initiative, creativity, and enthusiasm are keys to success.


  • Further the faculty mission of teaching through the creation and preparation of course materials including Canvas (course management) sites, digital course reserves, course materials, handouts, and PowerPoint slides. Analyze, validate and evaluate drafts of problem sets and exams to ensure clarity and accuracy, and recommend changes as necessary.The Academic and Research Specialist will calculate and validate advanced math formulas/equations.Oversee and manage teaching assistants on behalf of faculty in a manner consistent with faculty requirements.Respond to students on a wide variety of concerns and course-related questions.Enter grades with delegated authority from faculty members, ensuring FERPA privacy guidelines are met.

  • Further the faculty research mission by providing technical and administrative support for primary research: includes pulling data sets and cleaning data; preparation of manuscripts and other documents; editing documents for clarity; navigation of paper submission process with publishers; management of research labs or centers (for example, RA time management, ordering/coordinating research study supplies, and managing hardware and software used for studies) and grant proposals; may orient or coordinate the work of research support staff and students; conduction of literary reviews which require the ability to research similar bodies of work in the marketplace which will serve as a foundation for new research by faculty; and analysis of data using statistical software and/or specialized software.

  • Act as an ambassador for Booth and a resource for guests before, during, and after their visits to campus.Assume responsibility for ensuring highest quality event management for events such as research seminars, conferences, and meetings.Oversee and reconcile budget (through vendor selection, budget projections, and general checks and balances within the budget) for workshops and events.

  • Manages day to day operation of faculty group, primarily in the areas of financial and support services management.Ensures compliance with relevant Booth, University and other policies and guidelines.Develops budgets for workshops and events.Monitors and reconciles accounts.Oversee management of the day to day financial processes, payment of invoices, and processing of reimbursements.May develop financial reporting for grants.Create, edit, and maintain class web pages and faculty personal web pages, utilizing advanced computer skills in web page management.

  • May provide assistance to other office staff, such as Deans' Office during recruiting and research centers with which the faculty collaborate, to ensure efficiently running organization support to all faculty.Supervisor will assist in determining some faculty needs, and may assign tasks as needed on behalf of faculty and the Faculty Services office.

  • High degree of professionalism required.
  • Excellent service, communication, and interpersonal skills required.
  • Superior organizational skills and constant attention to detail required.
  • Outstanding problem solving and analytical skills required.
  • Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast paced environment with diverse populations required.
  • Demonstrated skill managing multiple priorities in a fast-paced, time sensitive, high output environment required.
  • Ability to maintain confidentiality of student and faculty information required.
  • Ability to understand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty, required.

Additional Requirements

Education, Experience and Certifications

Education and Experience:
  • Bachelor's degree required with at least three years of relevant work experience OR
  • Master's degree with at least one year of relevant work experience required. Master's degree preferred.

Technical Knowledge or Skills:
  • Understanding of academia and higher education in a research and teaching environment/culture preferred.
  • Interest in business school environment, grants/proposals, and research/lab work preferred.
  • Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook required.
  • Exposure to content management and learning management (such as Canvas) tools preferred.
  • Familiarity with a research environment preferred.
  • Ability to learn tools such as LaTeX and Stata required.
  • Knowledge of research techniques and methods preferred.

Working Conditions and Physical Requirements:
  • Ability to work occasional evenings and weekends, as needed, required.

Required Documents:


Cover letter

Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 4/10/2018
Application Due: 5/31/2018
Work Type: