Administrative Assistant

Job description

	Middlebury Institute of International Studies at Monterey
	Administrative Assistant

	Position Information
	Posting Number: S01044
	Full-time/Part-time: Part-time
	Benefits Eligible?: Yes
	Hourly/Salaried: Hourly
	Hiring Minimum: $16.14/hour
	Band/Level: Operations 2
	Department: CNS-WDC
	Location: Washington DC
	Hire contingent upon successful completion of the following post-offer screening: Criminal Background check
Position Summary:
	The James Martin Center for Nonproliferation Studies (CNS) is seeking to appoint a part-time Administrative Assistant to support the Center's programs on export control and sanctions implementation. The position is fixed-term for one year, with the possibility of extension. The ideal candidate will be available to start work as soon as possible. The job holder would be expected to work in one of the Center's US offices - namely in Monterey, California or Washington, DC. The position will be for two and a half days per week, with hours possibly to increase as program requirements demand, assuming the availability of funding.
	Essential Functions:
	The Administrative Assistant will work with a diverse team spanning CNS's offices and two of the Center's programs: CNS's Export Controls and Nonproliferation Program (which examines national and international export control efforts, industry compliance, and public-private cooperation in the field) and the Center's East Asia Nonproliferation Program (which explores WMD developments in the East Asian region, including the Chinese and North Korean nuclear and missile programs, and their drivers and responses). The job holder will be managed by a senior staff member in the office in which they are based.
	• Organize and schedule appointments
	• Help plan meetings
	• Write and distribute email and correspondence memos
	• Assist in the preparation of regularly scheduled reports
	• Maintain a filing system
	• Maintain contact lists
	• Book travel arrangements
	• Submit and reconcile expense reports
	• Provide general support to visitors
	• Act as the point of contact for participants in project workshops and training sessions
General Responsibilities:
	The job holder may be asked to assist with other activities in the CNS office in which they are based, including supporting seminars or events as required.
	The job holder will have a minimum of two years of college and experience in helping to manage projects involving international activities. A bachelor's degree is preferred that includes a number of courses on international issues.
Knowledge, Skills and Abilities:
	Superior written and oral English language communication skills. A foreign language would be advantageous.
	Excellent organizational and project management skills, with an ability to work under tight and frequent deadlines, and coordinate project stakeholders towards agreed objectives.
	Demonstrated ability to compile and manage budgets, and produce clear expenditure reports.
	In addition to their studies, candidates have a proven ability to work as part of a team to deliver outputs on deadlines and a record of effectively assisting project and budget management. Experience coordinating or liaising with stakeholders abroad would be especially advantageous.
Physical Demands:
	The Middlebury Institute of International Studies at Monterey maintains a smoke-free workplace and complies with the Federal Drug-Free Schools and Communities Act and Drug-Free Workplace Act. Position requires light to moderate physical effort and the ability to work at a computer keyboard for extended periods of time.
Posting Information
	Close date:
	Open Until Filled: Yes
	Special Instructions to Applicants:
	Please complete an online application and attach any required documents.
	Applicant Document
	Required Documents

  1. Cover Letter
  3. Resume/C V
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Job No:
Posted: 4/9/2018
Application Due: 6/11/2018
Work Type: