College Registrar, Admissions and Registration Services



Job Title College Registrar, Admissions and Registration Services
Job ID 997317
Location Kendall Campus
Full/Part Time Full-Time
Regular/Temporary Regular


Job Details



Job Family
ADMIN - Professional Exempt Contractual (PEC)
Grade
19
Salary
$95,949 - $119,936
Department
Admissions and Registration Services
Reports To
Vice Provost, Student Affairs
Closing Date
Open Until Filled
FLSA Status
Exempt - Not Eligible for Overtime Compensation


Job Summary


The College Registrar serves as chief of admissions and registration services with responsibility for the overall operational and fiscal management, leadership, planning and organization of College-wide student admissions, registration, records, imaging, transcript processing, transcript evaluation, graduation and certification (including veterans and student athletes) and is an integral member of the College management teams. The College Registrar is also responsible for the development, implementation and administration of College-wide policies and procedures in compliance with legislative statutes and state regulations and coordinating with IT support in the implementation. This is a Professional Exempt Contractual (PEC) position for which an annual contract reflecting the base salary within the fiscal year (July 1st to June 30th) will be issued after ratification by Miami Dade College's District Board of Trustees.


Duties & Responsibilities


•Directs the activities of all functional areas in the College-wide Registrar's Office, including Transcript Processing Services and Transcript Evaluation Services, as well as oversees all campus Admissions and Registration Offices that manage student admissions, registration, graduation, records, foreign credential processing, subpoenas, imaging and certifications, including certification of veteran students
•Provides leadership to College administration, faculty, staff, students and community related to admissions and registration functions
•Identifies and reviews student needs and interests related to admissions, registration, records and certifications, including all related web applications
•Responsible for developing, administering, coordinating IT system support and implementing College-wide policies and procedures in compliance with legislative statutes and state regulations regarding admissions, registration, records and certification of veterans and student athletes
•Formulates, administers, and monitors annual operating budgets for the functional area
•Conducts quality control reviews, recommends changes to improve service and creates and coordinates College-wide training on admissions, registration, records and related areas
•Interprets new rules and regulations, analyzes impact and recommends strategies to implement changes
•Coordinates, updates and promotes uniformity of College policies and procedures related to Admissions and Registration Services
•Supervises the Campus Directors of Admissions and Registration Services at the Kendall, North and Wolfson Campuses
•Coordinates admissions and registration services initiatives at the other five (5) campuses and acts as a liaison to the District programming area
•Provides leadership in the transition to web-based delivery of services
•Maintains close working relationships with Campus Presidents, Deans and other personnel throughout the College
•Participates in community activities and projects related to the College's overall mission
•Performs other duties as assigned


Minimum Requirements


•Master's degree with course work in an appropriate field and six (6) years of administrative experience in higher education with three (3) years in a supervisory capacity in a registration/admissions office; or Bachelor's degree and ten (10) years of experience in higher education with three (3) years in a supervisory capacity in a registration/admissions office
•All degrees must be from a regionally accredited institution
•Knowledge and understanding of College organization, goals and objectives, and policies and procedures
•Knowledge of PeopleSoft Student Information System, Microsoft Office software and specific computer software applications
•Excellent organizational and communication skills (both oral and written)
•Strong interpersonal skills and the ability to effectively communicate with a wide range of
individuals and constituencies in a diverse community
•Ability to read, analyze, and interpret common scientific and technical journals, financial
Reports, legal documents and an extensive variety of technical instructions in mathematical or diagram form, as well as abstract and concrete
•Ability to respond to common inquiries or complaints from customers, regulatory agencies or members of the business community
•Ability to write speeches and articles for publication that conform to prescribed style and format
•Ability to effectively present information to top management, public groups and/or boards of directors
•Ability to develop and implement innovative solutions to meet the needs of students, faculty and staff
•Ability to supervise and train assigned staff, including organizing, prioritizing, and scheduling work assignments
•Ability to develop and motivate a strong team to work in collaboration with other campus
personnel
•Ability to work effectively with community representatives and organizations
•Ability to work in a multi-ethnic and multi-cultural environment with students, administration, faculty and staff


Essential Position


  • This function/position has been designated as essential. This means that when the College is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at the College.


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