Job description

JOB NO.: 104526-US

Work Type: Staff-Full Time

Department: EDUC/WCER

Location: Madison

Categories: Office & Administrative Support

Employment Class: University Staff-Ongoing

Position Vacancy ID: 104526


Official Title: OFFICE OPER ASSOCIATE(16160)

Hiring Department: A177500-SCHOOL OF EDUCATION/WCER

FTE: 100%

Term: This is an Ongoing appointment

Advertised Salary:

Minimum $14.25

Job Summary:

The Office Operations Associate is an advanced services support position that independently performs a variety of administrative and fiscal support tasks for the Wisconsin Center for Education Research (WCER) employees. This position is responsible for the management of the front desk, sending general office communications, managing the key checkout system, and conference room bookings. This position must maintain a working knowledge of all positions and services offered in the WCER Business Office and direct staff and visitors appropriately to ensure quality customer service. This position also provides support to the WCER Human Resources team with various administrative duties. In addition, the position assists with financial and auditing activities, and purchasing supplies. The decision-making is in accordance with department, School of Education, and University procedures. The individual must exercise good, independent decision-making, and have the ability to handle adverse or difficult situations. The ability to deal with people in a pleasant and professional manner is required. The employee works under general supervision.

WCER, located on the Madison campus, is the largest education research center in the United States and currently houses more than 100 research projects supported by approximately 500 faculty and staff. The center receives more than $50 million annually from federal and state agencies and private foundations.


Schedule Comment:

7:45 am - 4:30 pm with a 45-minute lunch with some flexibility permitted.


Franchesca Beswick
[email protected]
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Instructions to applicants:

Please click on the "Apply Online" button to start the application process.

Please upload a cover letter addressed to Mary Hegge, current resume, and a document with the names and contact information of three professional references.

Your cover letter should address the following questions:

Please describe any experience you have with booking meeting/conference rooms using an electronic room scheduling software or other system for booking.

Please describe any experience that you have with electronic file management - creating, naming, and saving files, uploading documents to files, etc.

Please describe any experience that you have with entering financial information into a financial database or accounting software program.

Additional Link: Full Position Details

NOTE: A Probationary Period will be Required

The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer.

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Advertised: Apr 6 2018 Central Daylight Time

Application Close: Apr 20 2018 11:55 PM Central Daylight Time





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Job No:
Posted: 4/7/2018
Application Due: 4/21/2018
Work Type: