Staff Assistant - Clinical Support/Med Surg

Location
Stony Brook, NY
Posted
Apr 07, 2018
Institution Type
Four-Year Institution
Job Description

Staff Assistant - Clinical Support/Med Surg-1800871

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Position Summary

At Stony Brook Medicine, a TH Staff Assistant II is a valuable member of our team, who provides administrative and executive support and has the ability to interface with all levels of management throughout the hospital.

Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.

Duties of a Staff Assistant II – Clinical Support/Med Surg may include the following but are not limited to:

  • Maintains a courteous and helpful approach when dealing with visitors and staff.
  • Demonstrates a high degree of understanding of others even during the most stressful situations; resolution of conflicts and problem solving with empathy.
  • Accepts constructive criticism in a positive manner working towards solutions rather than focus on the problem.
  • Processes incoming and outgoing communications in an effective and timely manner. Develops and maintains office and filing systems so that necessary information is readily accessible.
  • Keeps information necessary for budget preparation, programmatic reporting and financial analysis accurate and readily available. Processes purchase requests, requests for travel reimbursement, journal and budget transfers, work requests, and the like in a timely and efficient manner.
  • Records/types meeting minutes and distributes as requested by the Associate Director and Nurse Manager(s).
  • Coordinates administrative support functions required for the 24-hour daily operation of assigned units. Organizes systems to establish defined standards for non-nursing functions in patient care areas. Monitors adherence to standards and quality management.
  • Provides for safe and therapeutic patient care areas. Conducts environmental rounds, assesses environmental problems, resolves and follows up.
  • Assures compliance with hospital environmental policies and standards as well as regulatory and accrediting agency standards for physical environment.
  • Serves as Volunteer Program Coordinator for areas assigned.
  • All other duties as assigned.
  • Qualifications

    Required Qualifications: Associate’s degree. Computer skills with expertise in Microsoft Office Suite. Ability to work independently, with excellent time management and communication skills. Experience and skill in focusing on details, accuracy, multi-tasking and follow-through. Must be able to effectively interact and communicate with all Department Heads/Supervisors on a house-wide basis. Two years’ relevant experience in a supervisory/administrative capacity.

    Preferred Qualifications: Bachelor’s degree. Computer skills to include Peoplesoft, Kronos, Cerner. Past experience in a hospital or healthcare setting. Knowledge and experience in the application of performance improvement methodologies.

    Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.

    All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

    The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

    The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

    This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at [email protected]


    IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
    IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police


    Official Job Title: TH Staff Assistant II
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Clinical Support/Med Surg Serv-Stony Brook University Hospital
    Schedule: Full-time Day Shift 8:30 AM - 5:00 PMClinical Support/Med Surg Serv-Stony Brook University Hospital
    Posting Start Date: Apr 6, 2018
    Posting End Date: May 6, 2018, 11:59:00 PM
    Salary: Commensurate with experience
    Salary Grade: SL1

    PI101944569

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