Engineering Department Administrator

Location
Princeton, NJ
Posted
Apr 07, 2018
Institution Type
Four-Year Institution

Requisition # 2018-8648
Department PPPL Engineering and Infrastrc
Category Administrative Support
Full-Time / Part-Time Full-Time
Application Deadline

Overview

The Administrative Assistant will report to the Engineering Department Head at Princeton Plasma Physics Laboratory. The position may also provide support to operational projects, and the Department Head work with senior management team and the administrative managers.

Responsibilities



Perform all administrative duties
  • Provide administrative support for the whole department
  • Organize and coordinate Department software licenses
  • Webmaster for PPPL engineering internal web pages
  • Extensive meeting planning
  • Make travel plans for engineering personnel
  • Travel and expense reporting
  • Input travel information into the Foreign Travel Management System (FTMS)
  • Manage performance appraisal process for department
  • Manage professional subscriptions for department
  • Proactively monitor training compliance for department
  • Ensure timely completion of mandatory activities (e.g. Letters of Integrity)
  • Coordinate signature requests for Department Head
  • Deliver messages to and from Department Head
  • Coordinate readiness for new employees and contractors (desk, phone, computer… )
  • Coordinate asset collection and reassignment for leaving employees and contractors
  • Order and maintain office supplies and equipment



Safety, Security, and Environmental Protection: All activities, as they apply to work performed by self or by personnel under supervision, will be executed in compliance with Environment, Safety, Health and security responsibilities as established by Princeton Plasma Physics Laboratory's Environment Safety and Health policies, Safeguards and Security policies, work rules, and safe practices.

Qualifications

High school diploma and approximately five (5) years of executive administrative experience.

Prior experience working with senior level management.



Proficient in Microsoft office applications (Word, Excel, PowerPoint, Access, Adobe Pro), email, database use, and modification of web pages.

Experience with Microsoft and Apple operating systems.



Must have high level of interpersonal skills to handle sensitive and confidential situations and exercise prudent judgment. Position continually requires demonstrated poise, tact and diplomacy and the ability to understand and apply institutional policies and procedures.



Must be able to interact and communicate with a diverse PPPL community, Government and University officials.



Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.



Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.



Must be a US Citizen.





Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

OFF, 07

Standard Weekly Hours

40.00

Eligible for Overtime

Yes

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver's License Required

No



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If you are a qualified individual with a disability and are, therefore, unable or limited in your ability to use or access this system, you can request a reasonable accommodation by calling a Human Resources team member at (609) 258-2101.

Princeton University/Princeton Plasma Physics Laboratory is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Princeton University/Princeton Plasma Physics Laboratory requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.

Princeton University/Princeton Plasma Physics Laboratory requires some candidates to complete a physical capacity exam successfully prior to the start of employment. The type and extent of physical capacity exam may vary depending on job requirements and/or functions.

Princeton University/Princeton Plasma Physics Laboratory is a residential community and an employer that operates continuously 24 hours a day. Essential services employees perform jobs that are necessary and required to maintain basic University operations during scheduled closures or unscheduled suspension of normal operations due to emergencies, events, or other situations. Essential services employees may be asked and/or required to perform jobs or duties that fall outside of their normal job classification during an emergency event. Learn more about our Essential Services policy.

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Go to Princeton University careers site.

PI101944028

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