Administrative Assistant II-Academic Support & College Pathway Programs

Job description

Category: Classified Staff

Department: Academic Support & College Pathway Programs

Locations: Boston, MA

Posted: Apr 06, '18

Type: Full-time

Ref No.: CLA

About Bunker Hill Community College:

Bunker Hill Community College is the largest community college in Massachusetts, serving more than 14,000 students each semester across all modes of instruction. Ranked among the 25 fastest growing public two-year colleges in the United States, BHCC is a multi-campus institution with vibrant, urban campuses in Boston, MA, in nearby Chelsea, MA, and at three satellite locations within the Greater Boston area. BHCC is part of the Massachusetts public higher education system, which includes 15 community colleges.

BHCC offers 103 certificate and degree programs that prepare students to enter four-year institutions or to enter the workforce prepared for better and more highly skilled jobs. Sixty-seven percent of students are people of color and more than fifty percent are women.

Bunker Hill Community College BHCC is nationally recognized as a Leader College by Achieving the Dream and is one of four colleges awarded the National Gates Foundation Achieving the Dream Catalyst grant.


BHCC is a progressive institution guided by seven goals: to create pathways and partnerships to promote student success; to demonstrate strength through diversity; to develop and cultivate college-wide sustainability initiatives; to expand technology throughout the College; to foster wellness, growth and life-long learning; to identify and close workforce gaps; and to institute a culture of evidence and accountability. The College is committed to a learning community teaching/learning environment and, as an Achieving the Dream institution, is focused on data-driven student success.

Living in Boston:

Boston prides itself on being one of the most livable cities in America with twenty-one diverse neighborhoods offering exceptional medical facilities, vibrant neighborhood business districts, museums, galleries and an extensive network of parks and outdoor recreational areas. Unemployment consistently tracks lower than the national average and job growth in 2014 and 2015 were ahead of projections. Eighty-plus colleges and a quarter of a million college students in the area make Boston one of the country's "youngest major metropolis," according to Boston magazine. Suburbs outside of Boston offer affordable housing options with easy access to public transportation.

Job Description:

Reporting directly to the Dean of Academic Support & College Pathway Programs, provides secretarial and administrative assistance to the Dean. Assists in the daily activities of the Dean's office. Responds to inquiries by phone, email or in person from faculty, staff, students and community partners. Makes photocopies; sends emails and faxes. Prepares purchase requisitions and monitors office budget. Reviews request for payment of travel and other expenses submitted by faculty and staff. Arranges meetings; sets up appointments and handles other general office duties as assigned.

Commonwealth of Massachusetts Human Resources Division Classification Specification for Administrative Assistant II may be obtained at the Human Resources Office or at:


  • Three years of full-time or equivalent part-time experience in office management. An Associate's or higher degree with a major in business may be substituted for the required experience; an Associate's or higher degree in a major other than business may be substituted for one year of the required experience.
  • Demonstrated strong keyboarding, word processing and data base skills with a proficiency in Microsoft Office Suite
  • Experience in composing documents such as memoranda, reports correspondence, minutes and emails.
  • Thorough knowledge of the principles and practices of office management.
  • Excellent organizational and interpersonal skills, including a proven ability to interact in a confidential and effective manner with faculty, staff, trustees, students and the public.
  • Strong proofreading skills
  • Proven ability to work with a diverse faculty, staff and student population

Preferred Qualifications:

  • Proven ability to prioritize multiple projects and work independently at a high level of productivity with minimal supervision
  • Experience monitoring expenses against budgets
  • Experience working in Higher Education
  • Experience with Colleague (Ellucian) or other integrated information systems in higher education

Additional Information:

Salary: $899.03/wk

Closing Date: April 19, 2018

Application Instructions:

Submit Cover Letter and Resume Addressing the Required Qualifications to: Fax transcript files to (617)-228-3328.





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Job No:
Posted: 4/7/2018
Application Due: 4/20/2018
Work Type: