Program Associate (Behavioral Sciences & Social Medicine) - Medicine
Job ID: 43267
Full/Part Time: Full-Time
Apply On Or Before: 04/16/2018
Behavioral Sciences & Social Medicine – College of Medicine
Provides administrative support to the African-American Alzheimer's Caregiver Training, Support 2 (ACTS) Project and designated faculty members of the Department of Behavioral Sciences and Social Medicine at the College of Medicine.
Provides assistance facilitating the African-American Alzheimer's Caregiver Training and Support 2 (ACTS 2) project on a day-to-day basis in collaboration with study investigators and community partners. Coordinates meetings, participates in discussions and communicates regularly with investigators, community partners and referral sources. Oversees recruitment of north Florida caregivers, assuring they receive honoraria for their participation in ACTS 2 program evaluation. Assists with making presentations, conducting workshops and delivering information about the ACTS 2 Project. Responsible for data collection and assists with data entry for the ACTS 2 Project.
For designated faculty members, processes foundation disbursements, purchase orders and memberships, ensuring all documents are prepared, signed, distributed and meet deadlines in accordance with Florida State University policies and procedures. Responsible for preparing, compiling and maintaining records used to track purchasing and travel activity. Utilizes OMNI for processing invoices and reimbursements. Communicates directly with vendors and sales representatives during the procurement process. Serves as the travel representative for assigned faculty. For designated faculty members, submits travel authorizations, gathers documentation and submits travel reimbursements. Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. for faculty, staff and students in accordance with Florida State University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner.
Provides direct administrative and clerical support for educational activities to include assisting designated faculty with updating in the Faculty Expertise and Advancement System (FEAS), preparing continuing education documents from clinical psychologist and ensuring credit for courses. Initiates appointment paperwork for departmental volunteers and assists faculty with DIS students. Prepares tracking documents and schedules of electives taught by department. Assists with updating Blackboard, SharePoint and departmental website.
Supports the department Promotion and Tenure Committee with the preparation of meeting documents, maintenance of spreadsheets and the compilation and maintenance of documentation for tenure binders. Assists faculty advisors with the coordination of student service learning trips assuring all documentation are submitted and in compliance at the University and college level, all requirements are met for FSU Global Pathways and international travel, and travel arrangements are coordinated for group participants, to include faculty.
Assists with planning and arranging department social functions, meetings and other events to include managing guest lists, sending invitations, making arrangements for venue, food, materials needed, etc. and following up with vendors ensuring purchase orders or payment arrangements are in place. Incumbent will be required to work evening and weekend hours as needed to assist with meetings and special events. Promotes an atmosphere of teamwork in accomplishing the mission and goals of the Department of Behavioral Sciences and Social Medicine to include participating in the delivery of support services for special projects, scheduled events or in meeting key department deadlines. May be asked to run occasional errands in support of events and COM business activities.
High school diploma or equivalency and four years of experience or a combination of post high school education and experience equal to four years
Experience with gathering, interpreting, reporting, and/or editing information.
Experience meeting project deadlines.
Experience performing accurately in a detail oriented environment.
Experience prioritizing, organizing, and performing multiple work assignments simultaneously.
Experience with computer applications, such as Microsoft Word, Excel, and Outlook, or other applicable software/programs.
Experience maintaining accurate records and retrieving files from active or archive sources.
Experience preparing clear and concise reports, policies, procedures, correspondences, and/or other written materials.
Experience with data collection.
This is an USPS (University Support Personnel System) position.
Soft Money Funded Position
This position is time-limited based on soft money funding, with renewal contingent upon available funds and the needs of the University.
Criminal Background Check
This position requires successful completion of a criminal history background check. The background check will be conducted as authorized and in accordance with University Policy 4-OP-C-7-B11.
How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Certain service members and veterans, and the spouses and family members of the service members and veterans, will receive preference and priority in employment and are encouraged to apply for the positions being filled. For information on who may be eligible for Veterans' Preference, go to http://hr.fsu.edu/?page=ers/application/application_veterans_preference, or call FSU Human Resources at (850) 644-6034.
IMPORTANT: In order to claim Veterans' Preference, applicants must upload a DD-214 (and other documentation, as applicable) with their online application prior to the closing date of the job opening.
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Effective January 1, 2014, tobacco use, including simulated tobacco use, is prohibited on property, interior and exterior, owned or managed by Florida State University. This policy applies to all Florida State University students, employees, consultants, contractors, visitors, and external individuals.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
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