Administrative Program Coordinator

Under the general direction of the Manager of Operations & Events, the Administrative Coordinator will support the efforts of UCLA School of Law's Office of Public Interest Programs (OPIP) and David J. Epstein Program in Public Interest Law and Policy (Epstein Program) through various capacities.

The Administrative Coordinator will provide administrative, clerical, and general support for OPIP's and the Epstein Program's programmatic efforts and operations. The Administrative Coordinator will also be one of the first points-of-contact for those seeking OPIP's and the Epstein Program's services. Duties will include, but is not limited to, coordinating event logistics (e.g., collecting RSVPs, ordering food, and creating publicity materials); maintaining an orderly and fully-functioning office space; record-keeping; drafting and proofing various communications and documents; processing reimbursements; and assisting with 1-2 staff members' calendars. To successfully fulfill all assignments, the Administrative Coordinator will have to regularly coordinate with, not only OPIP and Epstein Program staff and faculty, but also students, alumni, staff, and faculty throughout UCLA Law and the general campus.

Required:

  • Demonstrated ability to organize and present complex information effectively to a range of audiences.
  • Demonstrated ability to organize and implement the logistical requirements of events and programs.
  • Detailed knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Publisher, Outlook) and Adobe Acrobat. Experience with Facebook, LinkedIn, and Google Drive.
  • Excellent writing skills demonstrated by the ability to draft professional and concise correspondence, public posts, memos, reports, and to edit and proof for correct meaning, word usage, grammar, spelling, and punctuation.
  • Demonstrated ability to speak clearly, distinctly, and diplomatically to obtain or relay concise, relevant information while using correct vocabulary and grammar to a range of audiences.
  • Demonstrated listening skills to accurately understand instructions and to carry out related tasks.
  • Ability to maintain confidentiality of information with tact and discretion.
  • Interpersonal skills to communicate and interact effectively with all levels of faculty, staff, students, alumni, vendors, and the public.
  • Demonstrated skill in determining priorities which accurately reflect the relative importance of organizational goals and deadlines.
  • Demonstrated skill in working collaboratively to prioritize work demands and resources to meet anticipated deadlines.
  • Demonstrated skill in working efficiently, professionally, and creatively with minimal supervision.
  • Ability to supervise a group of volunteers and a part-time work study student assistant to establish a harmonious and productive work environment.
  • Willingness to work early morning, evening, and weekend events/meetings.
  • Demonstrated ability to operate and troubleshoot (change ink cartridges, fix paper jams, collaborate with IT) office machinery, such as copiers, fax machines, scanners, and printers.
  • Demonstrated ability to create effective and eye-catching promotional materials, such as event flyers.
  • Ability to search the internet for requested information.

Preferred:

  • B.A./B.S. degree.
  • Between 2-4 years of professional work experience.

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 12 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct