Legal Administrative Assistant

Job description

Legal Administrative Assistant
Union Level:
Department: Legal Clinics
Campus: Sacramento
Posting Number: 201301319P
Full or Part Time: Full Time
Number of Months: 12
Work Schedule: Forty hours per week, Monday through Friday, 8:30 a.m. to 5:30 p.m., and, on occasion, overtime as needed
Position End Date:
Open Date: 03/27/2018
Close Date:
Open Until Filled:
Special Instructions:

Primary Purpose:
Performs a variety of legal secretarial, administrative and support activities for Director of Legal Clinics, supervising attorneys and students. Acts as receptionist for legal clinics and interacts with members of the public, screens calls for legal assistance, creates initial intake sheets for potential clients, and makes referrals to other services for inquiries outside the scope of the legal clinics. Maintains positive contact with the public,students, attorneys and staff, and observes confidentiality of client matters. This position reports to the Director of Legal Clinics

Essential Functions:
1. Processes drafts and all final copies of legal pleadings, correspondence, court forms, including proof-reading and finalizing.
2. Assists Director in procedures for new students at the beginning of each semester, including assigning carrels, telephone numbers, passwords, student computer drive, and state and federal certifications.
3. Opens and distributes incoming mail including calendaring court dates and other essential dates.
4. Assists supervising attorneys in creating TWEN sites and organizing curriculum materials.
5. Assists Director in revising and preparing handbooks and operating procedures for clinic operations.
6. Opens and maintains client files.
7. Spanish proficiency is required to communicate verbally and in writing with clients.
8. Assists Director in maintaining statistics and documentation for all grants and budgets.
9. Assists Director and supervising attorneys in preparing marketing documents including web page.
10. Helps maintain necessary records for CLS Operating Account and related tasks, including payments to vendors
10. Performs additional duties as assigned.
11. Provides support and services for other campus departments as time permits

Minimum Qualifications:
High School diploma.
Spanish proficiency is required

Preferred Qualifications:

  • Three (3) years of legal clerical support experience strongly preferred.
  • Excellent communication and interpersonal skills are crucial, as this position will interact regularly with both the campus community and the public.
  • Be able to multi-task, organize resources and establish priorities in a fast-paced, demanding environment
  • Intermediate to advanced skills in Word, Excel and PowerPoint

    Physical Requirements:
    The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Some lifting of materials (30 lbs or less)
  • Bending, stretching, reaching required
  • Sitting for long periods of time

    Hiring Range: $17.00 per hour to $24.00 per hour, non-exempt

    To apply, visit:

    Background Check Statement:
    Applicants who are selected as final possible candidates must pass a criminal background check

    AA/EEO Policy Statement:
    University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability





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    Job No:
    Posted: 4/5/2018
    Application Due: 6/4/2018
    Work Type: