Professional Development Coordinator

Job description

Professional Development Coordinator

$62,289.00 Annually

Fresno City College, CA

Job Type

FCC President's Office

Job Number

4/26/2018 11:59 PM Pacific


Under direction, coordinates, organizes and performs a variety of complex, technical, and para-professional duties in support of the college professional development activities that serve professional, educational, and training needs of college employees; develops and recommends training materials; schedules formal training classes and in-service training sessions to meet the training needs of the college.

Examples of Duties/ Essential Job Functions

  • Works with the Professional Development Committee to coordinate, develop, implement and evaluate comprehensive, college-specific training and professional development programs and services for college employees.
  • Assumes a proactive leadership role in the vision and implementation of ongoing training and professional development activities for employees to align with the college's mission, vision, core values, and strategic plan.
  • Coordinates with the EEO/Diversity and Staff Development Manager to ensure professional development training courses and workshops are not duplicated with District trainings and confirm appropriateness.
  • Consults and coordinates with Institutional Research to research, develop and conduct needs assessments to determine current and anticipated employee training and professional development needs and recommends priorities, plans, and activities which address management objectives and employee interests.
  • Works with the Professional Development Committee to identify employees for participation in training and professional development activities and encourage employees to enroll in offered programs and services.
  • Develops strategies for the promotion, sustainability and success of the college's training and professional development opportunities, events, workshops, and activities.
  • Develops and implements training plans, operating guidelines, processes, and procedures for the college's professional development programs and services to ensure compliance with the college rules and standards.
  • Develops criteria, standards, and guidelines for the evaluation of college-specific professional development programs and services for the purpose of program improvement and to ensure the needs and expectations of the college are met.
  • Analyzes and evaluates the effectiveness and quality of the college's training and professional development programs and services through focus groups, surveys, and other available data, makes recommendations for changes, and provides reports as requested.
  • Coordinates the schedules for training and professional development activities and arranges for presenters, instructors, supplies, materials, equipment, and facilities.
  • Tracks all college training and professional development activities and attendance campus-wide and prepares and maintains a variety of narrative and statistical reports, records, files, and materials for accreditation purposes.
  • Develops flyers, publications, training materials, and other written or graphic materials including brochures, manuals, videos, and other visual aids for professional development programs and services.
  • Participates in a variety of meetings and serves on district and campus committees as directed.
  • Coordinates activities and monitors the professional development budget including state, district and grant funds.
  • Researches, identifies and expands grant and funding opportunities for the college's professional development program and participates in the writing of clear and comprehensive grant proposals.
  • Stays abreast of and maintains current knowledge of professional development laws, regulations, policies, procedures, training trends, strategies, emerging technologies and innovations, programs, and services.
  • Updates and maintains the department website for dissemination of the college's professional development programs and services.
  • Represents the college and makes presentations as necessary to various groups within the district, other educational institutions, community organizations, and governmental agencies.
  • Assigns, monitors and reviews the work of others.
  • May conduct professional development training courses and workshops.
  • Performs other duties as assigned.
    Auxiliary Job Functions
    The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.

    Employment Standards/ Minimum Qualifications
    Education & Experience
    A combination of education and/or experience equivalent to: Bachelor's degree in Education, Business Administration, Human Resources, Organizational Behavior, Communication or related area AND three (3) years of increasing responsible experience developing professional development programs and staff training activities.

    Licenses & Certificates
    Valid Driver's License.

    Knowledge of:
  • Practices, procedures and techniques involved in the development, implementation and evaluation of professional development programs and in-service training sessions.
  • Methods and procedures for scheduling and planning classes and programs.
  • Practices, procedures and requirements involved in the set-up, marketing, preparation and distribution of professional development and training information and materials.
  • Adult and individual learning theory and group teaching methods.
  • Motivational techniques, group dynamics and human behavior in staff development programs.
  • Human resources functions including labor relations, classification, recruitment, testing, selection, placement, career development, and human resources planning and training.
  • Principles practices, tools and techniques of program planning and budgeting.
  • Recordkeeping and report preparation techniques to ensure information is accurately presented.
  • Math including addition, subtraction, multiplication, and division.
  • Proper English usage, including spelling, grammar, and punctuation in order to compose items such as correspondence and/or reports.
  • Customer service principles in order to appropriately interact with students, staff, faculty, and the public.
  • Current computer operating systems, software applications and office productivity software such as word processing, spreadsheets, calendaring, presentation, and database programs
    Skill to:
  • Plan, organize and evaluate activities in professional development programs.
  • Identify relevant details and facts in instructional materials.
  • Write manuals, handbooks, training content and reports.
  • Effectively use media equipment and other training aids or materials.
  • Effectively communicate with individuals for whom English is not a primary language.
  • Exercise tact, diplomacy and confidentiality in dealing with sensitive and complex issues and situations.
  • Plan and organize work to meet established timelines and department schedules.
  • Operate standard office equipment such as computers, fax machines, copy machines, telephones, and others.
  • Utilize word processing, spreadsheets, email, online calendaring and data entry/retrieval from database programs.
  • Rapidly learn and acquire skills in areas and technologies not previously assigned.
  • Type at a sufficient speed to maintain workflow.
    Ability to:
  • Understand, respect and be sensitive to the diverse academic, socio-economic, ethnic, religious, and cultural backgrounds, disabilities and sexual orientation of students, parents, teachers, administrators and staff.
  • Demonstrate active listening skills, communicate ideas and information effectively both orally and in writing, and speak effectively before large and small groups.
  • Take initiative, reason logically, and be creative in developing and introducing new ideas, strategies, services, studies, and projects.
  • Identify program needs and alternatives and recommend modifications and improvements as needed.
  • Interpret adult human behavior in order to provide relevant feedback.
  • Translate specific agency needs into effective training programs.
  • Formulate specific objectives against which to compare and evaluate training results.
  • Assign, monitor and review the work of others.
  • Assist in monitoring the department expenses.
  • Learn and apply college and district policies and procedures.
  • Maintain confidentiality of sensitive information and records.
  • Maintain consistent, punctual and regular attendance.
  • Operate computers and their peripherals.
  • Use current common software applications in order to accurately enter and retrieve data.

    Physical /Psychological DemandsThe physical and psychological demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Physical Demands
    While performing the duties of this job, the employee is regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, have finger dexterity, handle and feel computers and standard business equipment; and reach with hands and arms. The employee is frequently required to stand and walk. Specific vision abilities required by this job include close vision and the ability to adjust focus. Lift and carry office supplies and equipment weighing up to 25 lbs.

    Psychological Demands
    While performing the duties of this class, the employee is regularly required to use written and oral communication skills; read and interpret complex data, information and documents; analyze and solve problems; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks with constant interruptions; work under intensive deadlines and interact with District administrators, management, faculty, staff, representatives of other agencies, and others encountered in the course of work.

    Work Conditions
    The work conditions characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Maintain consistent, punctual and regular attendance; required to frequently travel to locations other than assigned site; schedule changes may frequently occur based on business needs; work inside protected from the weather; work outside exposed to the weather and varying temperatures; work under pressure of constant deadlines and frequent interruptions; work effectively in a demanding environment; work collaboratively in a team environment, work with sensitive and confidential information; noise exposure under 65 decibels, roughly that of a normal conversation or a ringing telephone.

    Examination Process
    The examination process will include screening to ensure applications are complete and meet all minimum qualifications. The application requires the completion of Supplemental Questions to evaluate your education, training and experience relative to the required knowledge, skills and abilities for the position. Answers should be as complete as possible, as no additional information will be accepted from applicants once the application has been submitted. Only the most qualified applicants, who pass the minimum qualifications review, will be invited to the examination process.

    The examination process will include a competency exam (30% weight) and an oral interview exam (70% weight). Of those achieving a passing score on the competency exam, only the 10 highest scoring candidates, plus ties, will be invited to the oral interview exam. Passing score is 75% out of 100% on each testing section.


    To move forward in the selection process, you must complete an online application through this website. Please attach to your application a copy of your degree or transcripts (including when degree was awarded) or your application may be considered incomplete. Resumes may be uploaded but cannot be used in place of a completed application.

    Candidates who attain a passing score on each part of the examination will be placed in rank order on district wide Open-Competitive List. Using the same process, a separate Promotional List will be established and both Lists will be used concurrently. Unless otherwise indicated, the eligibility list will be used to fill current vacancies for at least six months.

    State Center Community College District Disclaimer:

    Classification and Compensation Study

    State Center Community College District is currently conducting a classification and compensation study through a third party vendor, Reward Strategy Group. A classification and compensation study is primarily designed to focus on the internal and external equity of both the structure by which employees are compensated and the way positions relate and compare to one another across the organization. The Study is expected to be completed by June 2018 and there may be changes to employee's job titles, duties,FLSAstatus and possibly salary.

    State Center Community College District is an Equal Opportunity Employer. It is the policy of State Center Community College District to provide all persons with equal employment and educational opportunities without regard to race, ethnicity, national origin, gender, age, disability, medical condition, marital status, religion or similar factors as defined by law. We are a Title V employer.

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    Job No:
    Posted: 4/5/2018
    Application Due: 4/27/2018
    Work Type: