The Legal Assistant reports to the Director of Legal Affairs. This position has access to highly sensitive, confidential information involving the entire spectrum of the institute's legal affairs, including collective bargaining and must maintain absolute discretion at all times.
- Coordinating contract in-take and basic review, including communication with campus departments regarding inquiries about the review process and status of contracts, and maintenance of a database which tracks proposed contracts from revision to execution.
Consultation with the Director of Legal Affairs, the Vice President for Finance, the Director of Risk Management and departments and faculty regarding various contracts. Contracts include Government and Corporate grants, Internship agreements, Contractor/Vendor agreements, real property and lease agreements.
Preparing, editing and managing a variety of materials including presentations, correspondence, reports and forms. Create detailed PowerPoint presentations and draft correspondence, memorandum and other documents.
Assisting the Director of Legal Affairs in intake and organizing immigration petitions, preparation of filings, submissions, tracking deadlines, communication with employee and department, etc.
Coordinating the Institution's response to administrative agency code violations and other similar matters, including NYC OATH hearings, securing evidence of remediation; scheduling and representation at hearings (via phone or in-person), as necessary and appropriate.
Organizing response to requests for documents and other information related to litigation and other legal actions; organizing and maintaining legal documents and files; preparation of legal documents; support the Institution's response to legal matters; serve as liaison to Institute employees and departments re: gathering preservation of information and documents.
Providing administrative support to the Director of Legal Affairs (e.g. scheduling meetings and phone calls, digital and paper filing, preparing meeting materials and reports, etc.).
Conducting research on relevant laws, regulations, and legal articles; Fact and citation checking and proofreading.
Special projects, assignments and other duties as directed.
Education: The successful candidate will possess a Bachelor's Degree (certificate in paralegal studies or other legal education/training strongly preferred).
Experience: At least three (3) years of experience in a legal environment (i.e. law firm, in-house legal counsel, regulatory agency, etc.); higher education experience strongly preferred.
Knowledge and Skills:
- Strong organizational and problem solving skills with excellent attention to accuracy and detail;
- Knowledge of legal procedures and terminology, forms and documents used in legal environment.
- Excellent communication skills; experience dealing with sensitive and highly confidential matters.
- Ability to deal successfully with multiple tasks, shifting priorities, and a broad spectrum of people while coordinating a high volume and fast pace of incoming work.
- Highly degree of proficiency with software applications including Microsoft Windows, MSWord, PowerPoint and Excel, and digital document management systems.
- Must demonstrate inter-cultural competence and ability to work effectively with a wide range of constituencies in a diverse community.
Please submit your cover letter, resume, and the names and contact information for three professional references.
PRATT INSTITUTE IS AN EQUAL OPPORTUNITY EMPLOYER AND RECOGNIZES AND VALUES THE BENEFITS OF A DIVERSE WORKFORCE.