El Camino College
Division: PURCHASING & RISK MANAGEMENT
Close Date: April 18, 2018
Complete job description and application available online at: https://elcamino.igreentree.com/css_classified/CSSPage_JobDetail.ASP?T=20180405132734&
Under the direction of the Director of Purchasing and Risk Management, perform a variety of duties related to the acquisition of supplies, equipment, materials and services for the District; purchase quantity items and services economically, efficiently and in accordance with established policies, procedures and guidelines.
Receive, review and process requisitions; determine appropriate methods of procurement in accordance with Board policies and directives.
Prepare formal bids and quotations; analyze bid terms and conditions; contract vendors regarding purchases and bids; evaluate bids received and recommend award.
Expedite purchase orders and requisitions within established procedures; evaluate delivery response time, quality of goods and services, District schedules, invoice procedures and dependability.
Assure compliance with a variety of laws, codes, regulations and restrictions related to the procurement of goods and services for the District; evaluate and recommend cost savings methods.
Interview and correspond with vendors; coordinate demonstrations of vendor materials, product and services.
Provide technical expertise and assistance to District administrators and staff regarding the status of purchased materials, equipment and supplies; resolve problems or complaints.
Review trade publications and journals; maintain files of vendors, catalogs and listings; maintain bidding calendar and other reports as assigned.
Assist in the maintenance of computerized records related to the purchasing function.
Assist in preparing contract documents as assigned.
Operate data entry equipment to input, update and maintain budget, vendor and related purchasing information.
Train and provide work direction to clerical personnel as assigned.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
Public purchasing and procurement principles, practices and procedures.
Methods and procedures used in the purchase of college District supplies and equipment.
Applicable sections of State Education Code and other applicable laws.
Types and sources of supplies, materials and equipment commonly used in a community college district.
Technical aspects of field of specialty.
Interpersonal skills using tact, patience and courtesy.
Modern office practices, procedures and equipment.
Financial and statistical record-keeping techniques.
Oral and written communication skills.
Effectively and efficiently purchase a variety of supplies, equipment and materials.
Read, interpret, apply and explain laws, rules and regulations affecting the purchase of District supplies and equipment.
Evaluate prices, terms, discounts and quantities to purchase items cost-effectively.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Communicate effectively both orally and in writing.
Analyze situations accurately and adopt an effective course of action.
Train and provide work direction to others.
Meet schedules and time lines.
Maintain records and files.
Add, subtract, multiply and divide quickly and accurately.
Operate office equipment including calculator, computer terminal and copier.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: two years of college-level course work in procurement, business or related field and two years of purchasing experience.
Three (3) years of full-time experience working in procurement.
Prior experience working in a public procurement sector setting.
Certification as one or more of the following:
• Accredited Purchasing Practitioner (A.P.P.) by the Institute for Supply Management (ISM) or equivalent.
• Certified Purchasing Manager (C.P.M.) by the Institute for Supply Management (ISM) or equivalent.
• Certified Professional Public Buyer (C.P.P.B.) by the Universal Public Purchasing Certification Council or equivalent.
• Certified Supply Chain Professional (CSCP) by the American Production and Inventory Control Society (APICS) or equivalent.
SALARY RANGE: $5,239 - $6,749 per month.
Employees contribute 6.5% - 7% of their earnings toward the Public Employees Retirement System (PERS).
CONDITIONS OF EMPLOYMENT:
This position is designated as regular, full-time, twelve-month, classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Work schedule is Monday through Friday from 7:45 a.m. until 4:30 p.m.
Offer and acceptance of employment is subject to verification of all information provided on the employment application, credential(s), transcripts, fingerprint results, and tuberculosis examination as required. Candidates selected for employment must agree to be fingerprinted, provide current tuberculosis test results, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.
Applicants must submit the following documents by the closing date:
1) Online application: https://elcamino.igreentree.com/css_classified
2) Resume - Resumes are NOT accepted in place of any part of the application and you should complete all sections of the application even if the entries duplicate information on your resume.
3) Pertinent transcripts (only in pdf format) as stated in the job qualifications if applicant holds one. (Unofficial computer-generated academic records/transcripts must include the name of the institution and degrees awarded to be acceptable.) Multiple page transcripts must be loaded as ONE pdf document.
Applicants with disabilities requiring special accommodations must contact Human Resources at least five (5) working days prior to the final filing date.
If you should need assistance please call (310) 660-3593 Ext. 3476 or visit the office between 8:00 a.m. and 4:00 p.m., Monday through Friday.
CLOSING DATE: Wednesday, April 18, 2018 at 3:00 p.m.
* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.
El Camino College is an Equal Opportunity Employer
The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived race, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.