ADMIN. ASSISTANT B FISCAL OPS PENN DENTAL MEDICINE
Duties: Serves as initial default reviewer of all travel and entertainment (TEM) expense reports. Decision making in hierarchy approval flow for expense report routing. Verify appropriateness of expenses and review attached receipts for compliance with University and PDM policies. Serve as subject matter expert for departmental delegates/travelers in Concur and TEM system. Process purchasing card transactions for PDM's 75 cardholders on a weekly basis. Verify appropriateness of purchase in accordance with University buying policies (Commodity Matrix), attached required receipts and budgetary approvals. As transaction reviewer, submit corresponding journal entries to identified budget code, meeting established weekly deadline with General Ledger. Serve as liaison with University Purchasing Card Administrator to insure compliance with University policies. Monitor/reconcile monthly financial exception reports-suspense and wayward; submit correcting journals as needed. Reconcile internal transaction log activity with BEN Financials reports. Produce monthly uniform financial reports. Maintain organized structure in shared drive repository for business administrator retrieval. Coordinate new hire documentation; certify completeness of employee payroll documents; serve as PDM I-9 document/status verifier. Coordinate and process monthly stale check reports to Comptroller's Office according to state guidelines. Follow up with mailings to payees requesting updated contact information to resubmit payments; perform necessary actions to ensure due diligence. Maintain accurate personnel/payroll, purchasing cardholder, and financial files which house highly confidential information. Coordinate archiving accounts with University Records Center. Assist Director and Associate Director with compilation of data as needed.
Demonstrated and reflect commitment to Penn Dental Medicine's Mission and Values - Mission Statement
The mission of Penn Dental Medicine (PDM) is to educate pre-doctoral and graduate dental students in the highest quality clinical and research environment. Core Values - PDM's core values are consistent with the Penn Compact 2020:
Inclusion: We value diversity and respect for all. Innovation: We expand knowledge through cutting edge research; We use the latest technology and evidence based practices in teaching and clinical care. Impact: We provide high quality comprehensive dental care in all clinics; We make a difference in educational, research and clinical outreach initiatives locally and globally.
Qualifications: A High School Diploma or GED and 3 to 5 years of experience or equivalent combination of education and experience is required. Required experience with BEN Financials and Concur TEM.
Reference Number: 51-28437
Salary Grade: 024
Employment Type: Non-Exempt
Org: SDM Fiscal Operations
Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
Job Family: S-Clerical Financial