Dean's Suite Administrative Coordinator

Job description

Posting Details
Posting Summary

Logo Posting Number STA00430PO18 Classification Title Administrative Coordinator I Internal Title Dean's Suite Administrative Coordinator Campus Columbia 01 College/Division School of Law Department School of Law Band 5 Advertised Minimum Salary $32,838 Advertised Salary Range commensurate with experience within band 5 Location of Vacancy Columbia Part/Full Time Full Time Hours per week 37.5 Work Schedule

8:30 am- 5:00 pm M-F

Must be willing to work a flexible schedule to meet the needs of the department.

Type of Staff Position Full-time Equivalent (FTE) Basis 12 months Job Search Category Administrative

About UofSC

The University of South Carolina System is comprised of the state's flagship university in Columbia (founded in 1801 and currently one of the top 50 "Best Colleges" according to U.S. News and World Report), three regional comprehensive universities (USC Aiken, USC Beaufort and USC Upstate), and Palmetto College consisting of four two-year campuses (USC Lancaster, USC Salkehatchie, USC Sumter, USC Union and Fort Jackson/Extended University). Together, the USC System institutions offer more than 450 degree programs on campus and online and are uniquely positioned to meet the state's educational, cultural, health and research needs. The System employs nearly 14,000 people who work daily to improve the lives of students, fellow South Carolinians and the world. Our diverse engaged faculty and staff enjoy a dynamic and intellectually stimulating work environment.

Position Description

Advertised Job Summary

Under the general supervision of the Assistant Dean for Administration, and under limited supervision of the Dean and the Associate Deans, the Dean's Suite Administrative Coordinator is responsible for performing general administrative tasks in the Dean's suite, including: assisting in adjunct faculty hiring; research assistant hiring; assisting in miscellaneous HR tasks; processing invoices and reimbursements; organizing, preparing and processing travel plans and reimbursements for members of the Dean's suite, and the directors of Pro Bono, Experiential Learning and Academic Success programs; ordering supplies for the Dean's suite; serving as the coordinator for ABA, US News and University reporting, and managing the administrative tasks necessary for contracts. The Coordinator serves as back-up for the assistant to the Dean and the Associate Deans and works with other members of the Dean's suite support staff to ensure the suite operates effectively and efficiently at all times. This requires cooperating, communicating, cross-training and working with all members of the support staff team.

Minimum Qualifications (Classified and Unclassified positions)

Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency.

Preferred Qualifications

Experience in PeopleSoft and PeopleAdmin preferred.


Individual must be able to maintain confidentiality of private or sensitive matters, must have excellent judgment, and must be able to perform tasks both quickly and precisely. Also, the individual must be well organized, able to work with limited supervision, have excellent written and oral communication skills, must be able to deal diplomatically with various constituent groups (faculty, students, administration, and members of the Bar). The individual must have excellent computer skills and must be or have the ability to become proficient in PeopleSoft and PeopleAdmin. Must be proficient in Microsoft Word, Excel and Powerpoint and Adobe. Must be or become knowledgeable of USC and Law School policies and procedures. The individual must communicate and work together with other team members to provide coverage of all administrative tasks during lunch and leave time.

Posting Detail Information

Number of Vacancies 1 Desired Start Date 05/01/2018 If Research Grant/Time Limited, give end date Job Open Date 04/04/2018 Job Close Date Open Until Filled Yes Special Instructions to Applicant

Finalists will be required to take a Microsoft Word and Excel test to ensure proficiency in these applications.

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This position is open until filled. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities on the basis of race, color, religion, national origin, sex, sexual orientation, gender, age, disability, protected veteran status or genetics.

Position Attributes

Hazardous weather category Non-Essential Safety Sensitive or Security Sensitive No

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have at least a Bachelor's degree and 2 years related experience in business management, public administration, or administrative services; or equivalency?
    • Yes
    • No

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. List of References and Contact Information
Optional Documents





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    Job No:
    Posted: 4/5/2018
    Application Due: 5/8/2018
    Work Type: