Associate Director, Facilities and Event Services

Job description

Hyde Park Campus

30343 Bus-Facilities

About the Unit
The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Job Information

Job Summary:

  • The Associate Director of Facilities and Event Services acts as a liaison between event organizers, vendors/caterers and Facilities. Ensures rooms at the Harper Center are set up according to planned event logistics.Oversees the execution of events, and may occasionally directly manage high-level events.
  • The Associate Director also develops, enforces, and maintains Harper Center rental guidelines and procedures for all catered events. Manages annual catering contract negotiations, and assists with the selection of vendors for events as needed. Additional responsibilities revolve around maintenance and upkeep of the MRM reservation system, approving reservations, inputting reservations and occasional administrative tasks. The Associate Director also develops, improves, and maintains relationships with contracted vendors and service providers.

  • Incorporate and coordinate all service groups that support events in the Harper Center.This includes security, custodial, engineering and outside contracted vendors.
  • Directly supervise a three employee union service crew.
  • Manage the contracted, budgeted services of a UC approved housekeeping vendor
  • Assist in overseeing the UC Booth approved foodservice contractor.
  • Facilities liaison between student and faculty groups with each new academic cycle.
  • Assist with updating and ordering all building signage.
  • Works as part of the building project team to oversee Harper Center construction and capital projects throughout the year.
  • Assist with developing and enforcing safety training procedures and drills.
  • Manage the contracted, budgeted services of a UC approved lawn care provider.
  • Conduct building tours to VIP guests.
  • Supervise the MRM Meeting Room Management software system.
  • Work varied schedules to include nights and weekends as needed or required.
  • Manage of operating budget and assists Director with management of multi-year capital budget.

  • Understanding of scheduling and event set up logistics required.
  • Excellent verbal and written communication skills required.
  • Exemplary customer service skills required.
  • Decision making skills required.
  • Ability to work as part of a team and independently required.
  • Ability to maintain confidentiality required.
  • Ability to work on multiple projects simultaneously, set priorities and meet deadlines required.
  • Proven exceptional organization, diplomacy and communication skills with many types of constituencies (faculty, staff, students, vendors, suppliers, etc.) required.
  • Flexibility in work schedule, which may include working occasional nights and weekends required.

Additional Requirements

Education, Experience and Certifications

  • Bachelor's degree required.

  • At least four years of relevant experience in required in the event or conference planning and/or foodservice/hospitality industry required.
  • Successful experience as a manager required.
  • Project management experience preferred.
  • Experience in a union environment preferred.

Technical Knowledge or Skills:
  • Understanding and appreciation of higher education preferred.

Required Documents:


Cover letter

Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Full time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 4/5/2018
Application Due: 6/4/2018
Work Type: