Purchasing and Contracts Manager

Job description

South Orange County Community College District


Purchasing and Contracts Manager

Salary: 13 - at $93,084 - $130,992 (salary placement in the salary range will be based upon comparable experience and qualifications; increases are given annually thereafter up to highest step)

Initial Screening Date: 05/04/2018


Complete job description and application available online at: https://jobs.socccd.edu/postings/8681


Summary Description:    

To plan, organize, prioritize, coordinate, evaluate, and manage the District-wide purchasing and contracting programs, services, operations and activities within the Procurement, Central Services and Risk Management Department, including review, approval, and assignment of all purchase requisitions, bid processing, contract negotiations, dispute resolution and preparation and maintenance of records and reports; assure compliance to established guidelines, board policies, and administrative regulations for purchasing and contracts, including District, State, federal and other legal requirements; prepare analysis of bid results and recommending a course of action to District administration and Board of Trustees; obtain the best products and services at the best available prices, ensuring legal compliance; maintain customer service culture; train, supervise and evaluate the performance of assigned purchasing staff, perform a variety of other technical tasks related to areas of assignment and act for the Executive Director of Procurement, Central Services and Risk Management as directed.


To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support District-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.



Receives general direction from the Executive Director of Procurement, Central Services and Risk Management.


Exercises direct supervision over technical and support staff.


Representative Duties:    

Duties may include, but are not limited to the example of duties listed in Job Duties. Please see Job Duties for details.


Knowledge of:    

Applicable local, State and federal laws, codes and regulations, including those affecting public procurement and bidding requirements, including principles of California Education Code, Public Contracting Code, CUPCCAA, labor code, health and safety codes, and revenue and tax codes.

Budgeting and finance in a governmental or public agency setting. 

Business administration.

Business communication and report writing. 

California tax structures for goods and services.

Commodity markets, marketing practices and commodity pricing methods. 

Computer systems, programs and software that facilitate purchasing functions. 

District and college organization, operations and objectives.

Inventory control procedures.

Methods, practices, procedures and legal requirements related to governmental purchasing, including contract and bid procedures for education and facilities purchasing needs.

Modern office methods, practices, procedures and equipment. 

Oral and written communication skills.

Principles and practices of contract negotiations and dispute resolution. 

Principles and practices of management, including accounting and budgeting. 

Principles and practices of training, supervision and performance evaluation. 

Principles of cost benefit analysis, cost accounting and product evaluation.

Quantity buying procedures and market pricing, trends and sources. 

Record-keeping techniques.

Sources for goods and services typically used in community colleges. 

Storekeeping and warehousing methods, practices and procedures.

Trends of manufacturing and production.

Types of supplies, materials and equipment commonly used by the District.


Ability to:    

Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

Analyze, evaluate and modify purchasing and contracting methods and procedures. 

Assist in preparing and managing department budgets.

Collect, compile and analyze data.

Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District, including complex proposals.

Develop and maintain sources of supplies, materials, equipment and services.

Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

Evaluate quality and price of products and services to judge suitability and alternatives. Exercise initiative and work independently with minimum administrative direction.

Gain cooperation through discussion and persuasion.

Interpret, apply and explain applicable local, State and federal laws and regulations. Interpret, apply, develop, and explain applicable District policies and procedures.

Make sound personnel and business decisions. Meet schedules and timelines.

Negotiate with vendors and contractors to obtain best prices and contracts.

Operate computer and applications software, including database management, spreadsheet, word processing and software related to area of assignment.

Operate modern office equipment, such as calculator, copier and facsimile machine. Plan and organize work.

Plan, organize, coordinate, manage, control and evaluate the District’s purchasing and contracting programs, services, operations and activities.

Prepare and maintain complex and comprehensive records, reports and recommendations.

Relate effectively to and work cooperatively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.

Select, train, supervise and evaluate the performance of assigned personnel.

Understand and effectively and collaboratively work in a complicated multi-college environment, as well as within a system of community college districts.

Understand, interpret, and write contract language.


Education and Experience Guidelines:    

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying.



Equivalent to an Associate of Arts’ degree from an accredited college or university with major course work in purchasing, business or public administration or related field. A bachelor’s degree in a related field is desirable.



At least five years of increasingly responsible demonstrated purchasing experience in an educational or related public sector environment, including at least two years in a lead or supervisory capacity. Public education purchasing experience is preferred, including working in an organization responsible for public works, technology projects and/or capital improvements.


License or Certificate:    

Valid California driver’s license. 

National certification as CPM is desirable.


To Apply:

Please visit the District’s Employment Opportunities website at https://jobs.socccd.edu for a detailed job description, to learn more about the District and to complete an on-line application.  


NOTICE TO ALL CANDIDATES FOR EMPLOYMENT: The Immigration Reform and Control Act of 1986, Public Law 99-603, requires that employers obtain documentation from every new employee which authorizes that individual to accept employment in this country.  






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Job No:
Posted: 4/4/2018
Application Due: 5/4/2018
Work Type:
Salary: $93,084 - $130,992 (salary placement in the salary range will be based upon comparable experience