Apr 04, 2018
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Community College


Grossmont/Cuyamaca Community College District

Posting Number: 17-00062

Department: D - Payroll

Site: District

FTE: 1.00

Months: 12 Month

Pay Grade Level: ML-08; (Step A) $93,041 - (Step E) $108,847

Starting Pay Rate: ML-08 (Step A) $93,041 OR (Step B) $96,763

Work Hours: Monday through Friday 8:00 a.m. - 5:00 p.m. *Mandatory 4/10 work schedule beginning June 8 through August 3.

Shift Differntial: None

Required Applicant Documents: Resume Cover Letter

Special Instructions to Applicants:
Applicants interested in applying to this position must submit all required application materials by the closing deadline.

1) Complete District Application

2) Complete and current resume

3) Cover Letter: In no more than 4 pages, address how you meet the essential functions for this position. Please also include your answers to these two questions in your cover letter:
Question 1: Specifically describe a complex state or federal regulation that required a change to a payroll process. Include in your answer the details of how you accomplished the change and all that was involved to roll-out the change.
Question 2:If you were hired for this position, tell us what you would plan to accomplish as the new Director of Payroll in your first week, your first month, and your first 90 days.

Please do not submit application materials with pictures or personal information. This could render your application incomplete.

Please take note of the interview timeline:
- First level interviews: Week of May 21
- Second level interviews: week of June 11
- Final interviews: Week of June 18

Closing Date: 4-30-2018

Job Summary:

Our District is excited to add to the organization the position of Director of Payroll. We seek a top notch performer who will elevate the payroll department to the next level of payroll services.
In the interview process, this individual should be able to clearly exemplify how they meet these four critical functions of the position:
- the expertise to navigate through complex employee pay (especially academic pay), payroll processes, and technical issues
- the ability to review the current payroll system and in partnership with various departments and external vendors, can maximize the utilization of the payroll system functionality
- a manager who can develop a project plan, gather buy-in from leadership, communicate the plan, and ensure a successful roll-out of the project
- a leader that will stimulate their direct reports to continue to be inquisitive, analytical, detail-oriented, and excel as a team that provides accurate payroll data and excellent customer service

Under the direction of the assigned manager, independently plan, organize and direct all District payroll services and operations; efficiently plan, organize and supervise payroll activities and retirement processing; perform a variety of complex and specialized duties related to payroll functions and recordkeeping for District personnel.


Minimum Qualifications:

The equivalent to an earned Bachelor's degree in accounting, business administration, public administration, finance, or related field.


Three years of directly related and increasingly responsible supervisory or management experience in a payroll function, preferably in an education, governmental, or non-profit institution.


Principles and practices of supervision and training of staff.

Payroll policies and practices including laws and regulations related to public education.

Principles and practices of data entry and retrieval.

Preparation and reconciliation of payroll.

Applicable sections of the Education Codes regarding payroll practices and procedures.

Strong oral and written communication skills.

Modern office practices, procedures and equipment.

Recordkeeping techniques.

Principles of accounting.

Federal, State, PERS and STRS or similar retirement regulations pertaining to payroll.


Supervise, coordinate and participate in District payroll services and functions for academic, classified, and short-term/student employees.

Supervise the district payroll activities and assigned employees, assigning and reviewing work performed.

Perform a variety of complex and specialized duties related to payroll and recordkeeping for district personnel.

Prepare accurate payroll summaries and reports, including budget reports as required.

Implement new procedures, systems and equipment.

Read, interpret, apply and explain applicable payroll and fringe benefit provisions of state and federal regulations.

Understand and follow oral and written directions.

Work independently with little direction; plan and organize work to meet schedules and timelines.

Competently use a variety of equipment, including a personal computer, calculator, and other related office equipment for assigned area.

Establish and maintain cooperative and effective working relationships with employees and representatives of other agencies contacted in the course of work.

Train, supervise and evaluate personnel.

Complete work with many interruptions.

Work confidentially with discretion.

Compile information and statistics on the economic proposals of bargaining units.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of the classification.

Preferred Qualifications:
- Certified Payroll Professional (CPP)
- At least 3 year of recent experience as a hands-on Payroll Manager or Payroll Director
- At least 3 years of recent experience in Workday Payroll OR working in one integrated enterprise system that houses all the data for payroll, human resources, finance and accounting

Other Licenses and Certifications:

Working Conditions:

General Employment Information:
Information provided by the applicant, other than that requested for statistical purposes by the Employment Services Office, which indicates candidate's gender, age, ethnicity, religious preference, etc. will be removed from the application. All submitted materials become District property and cannot be returned.

BENEFITS: The Grossmont-Cuyamaca Community College District provides an excellent comprehensive benefits program including medical, prescription drugs, vision care, dental, life and income protection insurance, and membership in the Public Employees Retirement System (PERS) or the State Teachers' Retirement System (STRS).

Under Federal Law, employers are required to verify that all new employees are eligible for employment in the United States. Prior to appointment to a position, you must present acceptable proof of your identity and authorization to work in the United States.

NOTE: Offers of employment are contingent upon successful pre-placement physicals and fingerprint clearance. A $32.00 processing fee plus Live Scan fee will be required. Employees must also sign up for Payroll Direct Deposit.

Candidates invited for interview who must travel distances greater than 75 miles (one-way) outside San Diego County will be reimbursed up to $250 for travel or airfare only.

Applicants who are protected under the Americans with Disabilities Act due to a disability and who require accommodations for completing the application process or interviewing, please notify the District Employment Services Department. Phone (619) 668-1735.

GCCCD is an Equal Employment Opportunity and Title IX employer.

Posting Date: 04-02-2018

Date Job Commences: JULY 2018

To apply, visit:

The Grossmont-Cuyamaca Community College District (GCCCD) is committed to providing learning and working environments that ensure and promote diversity, equity, and inclusion. People of diverse backgrounds, perspectives, socioeconomic levels, cultures, and abilities are valued, welcomed, and included in all aspects of our organization. GCCCD strives to provide an educational environment that fosters cultural awareness, mutual understanding, and respect that ultimately also benefits the global community.


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