Senior Contracts & Grants Mgr. - Supervisor

Location
Los Angeles, California
Posted
Apr 04, 2018
Ref
27664
Institution Type
Four-Year Institution

Under minimal supervision and reporting to the Manager of the Financial Services Unit, the Senior Contracts and Grants Manager - Supervisor for the Department of Psychology oversees the management of a contracts and grants portfolio consisting of a minimum $8.5 million of direct costs expenditures across an average of 80 accounts.

With direct responsibility for the high performance of four contract and grants managers with assigned portfolios involving the expert support of department faculty/PI's with pre and post-award activities that meet agency and University guidelines and policies, the incumbent must not only possess, transmit, and apply advanced subject matter expertise in extramural fund management in support of sponsored research project funds for UCLA's Department of Psychology but also direct, motivate, and lead the team in a manner that results in sustained individual and group high performance.

The Senior Contracts and Grants Manager-Supervisor ensures that the team is continuously trained and updated to ensure fiscal integrity and strong internal controls and the timely completion of fund management deliverables: the performance of high-level budget/resource analyses; the preparation of monthly financial reports for principal investigators (PI) and senior management, the utilization of robust analytical tools; the tracking and reconciling expenses for extramural and other fund sources; and responding nimbly to changing needs for financial reports and ad hoc information for Principal Investigators, Chairperson, and administration.

The position is also responsible for marshalling team resources in consultation with the Manager of the Financial Services Unit based on departmental priorities. Supervisory responsibilities include setting functional as well as individual and team goals and objectives for the contracts and grants team in consultation with PI's and senior leadership team; setting and clearly communicating performance standards and expectations under PPSM in support of departmental goals and objectives, rewarding and recognizing high performance; understanding and responding to individual team member growth and stretch opportunities while maintaining organizational equilibrium; ensuring leadership transparency ; and striving to create a rewarding and enriching work environment.  

 

Requirements

 

Application Instructions

Applicants must submit their qualifications via UCLA's Career Opportunities website at https://hr.mycareer.ucla.edu  Reference position # 27664  AA/EEO

 

The complete listing of qualifications is available on UCLA's official job posting.

Required:

  • Demonstrated ability to manage a high volume of pre- and post-award extramural activity from federal and state funded grants and private foundation awards.
  • Demonstrated ability to apply advanced financial and accounting principles to develop and monitor accounts using spreadsheet and database technology.
  • Advanced knowledge of contract and grant policies, procedures and practices. Demonstrated knowledge of federal, state and private funding policies and procedures.
  • Demonstrated skill to accurately reconcile, analyze, project and report financial status
  • Working knowledge of personnel recruitment, hiring, payroll and personnel policies and procedures.
  • Demonstrated ability to lead and supervise professional and support personnel, including setting functional as well as individual and team goals and objectives ; setting and clearly communicating performance standards and expectations under PPSM in support of departmental goals and objectives, rewarding and recognizing high performance; understanding and responding to individual team member growth and stretch opportunities while maintaining organizational equilibrium; ensuring leadership transparency; and striving to create a rewarding and positive work environment.

 

Benefits

UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy - http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

 

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