Assistant Grants Administrator
Working Title: Assistant Grants Administrator
Position Type: University Managerial and Professional Staff
Department: Department of Surgery
Posting Date: 04-03-2018
The Department of Surgery at the University of Virginia is seeking an Assistant Grants Administrator. The Assistant Grants Administrator will work with the Director of Research Operations to help manage the research endeavors of the Department of Surgery. Under the direction of the Director of Research Operations, the incumbent will work with faculty members to submit grant applications, as well as with the School of Medicine Office of Grants & Contracts and the University of Virginia Office of Sponsored Programs.
Under the direction of the Director of Research Operations, will work with department principal investigators and others to develop budgets and other submission materials including internal and external forms to meet application deadlines. Maintains up-to-date knowledge base for grant funding policies and regulations, compliance requirements, and various agency submission processes. Completes an administrative review of each grant proposal to include salary verification, creation/verification of budget, compliance with requirements of funding proposal, completion of consortium forms, and preparation of internal documents and obtains signatures as required.
Assists faculty with identifying national grant and research funding opportunities relevant to faculty members' areas of research expertise and interest, and communicates those opportunities through in-depth knowledge of funding sources such as the federal government, industry, foundations and other potential organizations. Will meet individually with faculty members to create a specific research plan.
Works with principal investigators to maintain a database of departmental resources. Uses this information to provide templates for administrative portions of grant applications to include Facilites and Resources and Major Equipment. Will also maintain examples of Biosketches, Human Research Requirements, Vertebrate Animal Requirements, Authentication of Key Biological and/or Chemical Resources, and Data Resource Sharing.
Post awarding of grants, will maintain a spreadsheet that will be updated monthly for each investigator's research funds. Will work with the Director of Research Operations to hold monthly meetings with each investigator to review their expenditures and provide guidance for appropriate burn rates. Review labor and distribution with the investigators and work with Accounting Office to ensure that labor is encumbered appropriately. Will be the backup LD coordinator for research grants. Works with researchers to complete SP23 and SP30 forms as needed to make changes in the grant or add/modify consortium agreements. Works with PIs to process progress reports to funding agency. Monitor and flag deadlines for filing no cost extension dates, grant end dates, and grant closing dates for PIs and coordinate with the accounting office to make sure grant is ready for financial closing.
Qualified applicants must have a Bachelors degree or equivalent experience, and must have experience in sponsored programs and contracts administration. Demonstrated knowledge of pre or post award grants and contracts, including accounting experience, is required. Excellent analytical skills and the ability to access and present information to faculty are a must, as are the ability to lead, train, and work as a part of a team. Excellent oral and written communication skills are also required. A master's degree and four or more years of experience is preferred. A Certified Research Administrator (CRA) is also preferred.
This is a restricted position and is contingent on the continuation of funding.
Required Knowledge, Skills and Abilities:
Demonstrated knowledge of pre or post award grants and contracts, including accounting experience.
Ability to lead and train.
Ability to access and present information to faculty.
1. Ability to work accurately and with great attention to detail.
2. Excellent oral and written communication skills.
3. Some accounting experience; excellent analytical skills.
4. Ability to work independently and as part of a team.
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