Accounting Technician III
The College of Engineering and Applied Science welcomes applications for an Accounting Technician III. This position provides accounting and financial duties and support for the Department of Mechanical Engineering (ME). The position administers and manages all department procurement card and reimbursement transactions and assists with financial record keeping. This position communicates rules, provides training, corrects transactions and ensures completion of paperwork for PCARDs, TCARDS, and reimbursements. Work includes assessing the efficiency of departmental reporting and tracking procedures and recommends revisions to the finance team, as necessary. This position also assists the Financial Professional on sponsored project close outs.
Who we are:
Hands-on learning, advanced research, and an entrepreneurial spirit are defining the next generation of engineers at the University of Colorado Boulder. Students in the Department of Mechanical Engineering learn from a vibrant faculty conducting diverse research in consumer products, robotics, thermodynamics, energy, and the environment. We're home to nearly 1,200 students in undergraduate, graduate, and PhD programs.
We offer world-class facilities and an unrivaled spirit for business and industry. CU Boulder is ranked the #18th most entrepreneurial university in the nation by Forbes Magazine (2015). We also have strong connections to multiple national laboratories located here in Boulder, providing real-world research opportunities for students.
What your key responsibilities will be:
Finance and Procurement Administration
- Administer and manage procurement card process by communicating rules, providing training and ensuring completion of paperwork.
- Gather cardholder's receipts and create expense reports in the Concur system.
- Inform changes in accounting, payroll, and reimbursement rules to the Financial Professional and Finance Manager.
- Manage faculty and staff CU Corporate Card Accounts by making sure purchases are allowable, justification is appropriate, required receipts are included, and reports are processed on time.
- Oversee student staff in the solicitation and collection of cardholder's outstanding receipts, creation of expense reports and notification to faculty and staff that expense reports are ready for submission.
- Provide clear and concise business purposes for each expense; have a basic understanding of the types of costs that are allowable on a sponsored project; verify that adequate budget is available in the speedtypes being charged before completing a report; notify the employee to review and submit.
- Assess the efficiency and accuracy of department reporting and tracking procedures and revise as necessary.
- Review outstanding expense reports and follow-up with cardholders to assure that the report is submitted on time to avoid penalties from the Procurement Services Center (PSC).
- Ensure transactions are correct; consider sales tax charges. Review sole source justification forms and other related documents and determine if they meet PSC guidelines for submission.
- Determine appropriate speedtype and allocate charges via the expense system.
- Collect, close, and destroy procurement cards upon employee termination.
- Maintain and assemble records for submission.
- Approves PCARD, TCARD, travel and personal expense reimbursements ensuring expenses are allocated to the appropriate accounts.
Sponsored Project Close Outs
- Assist the Finance Manager with sponsored project close out procedures; removes unallowable charges from projects; ensures projects have posted for close out; reviews closing projects 90, 60 and 30 days prior to project end date and to complete close out tasks recommended by University Controller's Office.
- Review sponsored project charges are allowable, applicable, and allocable to the project based on the Code of Federal Regulations Uniform Guidance (UG) and University Department policies and procedures, under the direction of the Finance Manager.
- Create and work on faculty research funding spreadsheets as well as other speedtypes; pull information from CU Data, and track funding information to show current balances and forecasting for faculty; evaluate compliance with the rules of the grants etc.
- Work with the Manager of Research Facilitation if an expense is unallowable, pursue further justification, and/or arrange and process a JE to move the charge to an appropriate speedtype.
Additional Department Finance Duties
- Submit journal entry (JE) requests from the Finance Manager as well as self-initiated JEs needed to correct errors to transactions and IN related JEs such as Xerox.
- Manage funding changes in HCM, as directed by the Finance Manager.
- Maintain projects and speedtype files and requests, manage cash receipts, and unpaid invoices.
- Assist the Finance Manager in the creation, review, and maintenance of department finance policy and procedures.
- Work with the finance team and department HR Coordinator to help with hiring and onboarding of student assistants.
- Answer questions and necessary training pertaining to finance for department staff, faculty, students, and others.
- Assist with travel inquiries and reimbursement approvals, ensuring compliance with rules and regulations; process faculty moving reimbursements and non-employee reimbursements.
- Help with payroll expense transfers, when needed.
- Receive, logs, and process checks received by the department.
- Participate in professional development activities.
What we can offer:
The anticipated starting salary for this position is $43,020, commensurate with skills and experience.
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be collaborative. Be informed. Be strategic. Be Boulder.
What we require:
- Three years of technical accounting experience.
- Appropriate education will substitute for the required experience on a year-for-year basis.
- High-level computer skill proficiency in Microsoft Office Suite (particularly Word and Excel) and databases.
What you will need:
- Demonstrated effectiveness in written and oral communications, collaboration, and problem solving.
- General understanding of the rules and regulations that drive university processes (e.g. Fiscal Code of Ethics, procurement rules, hiring processes).
- Strong organizational skills and attention to detail.
- Ability to work independently, as well as on a team.
- Demonstrated skills in analysis, also ability in leading, planning, organizing and implementing accounting, and budgetary principles.
- Demonstrated understanding and application of internal accounting control principles, as well as generally accepted accounting principles (GAAP).
- Ability to learn and respond quickly to situations that arise on a day-to-day basis with limited supervision.
- Demonstrated ability to establish and maintain effective and trusting working relationships with faculty, administrators, and staff.
- Sensitivity to, and appreciation of, cultural, political and geographical differences-with ability to work well with faculty, staff and students from around the world.
What we'd like you to have:
- Higher education experience using CU Business Applications, such as PeopleSoft Finance, Concur, HCM, CU Marketplace, and/or Cognos.
- Experience with research and contract accounting and management.
- Previous experience with payroll and human resources.
Preferred qualifications may be used to further reduce the pool of applicants to those who are most highly qualified.
Special Instructions to Applicants:Please apply by April 16, 2018.
If you have technical difficulties submitting application information, please contact the CU Careers help desk at firstname.lastname@example.org. All other job related inquiries should be directed to the posting contact for this posting.
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Application Materials Required:Cover Letter, Resume/CV
Application Materials Instructions:To apply, please submit the following materials to this posting at www.cu.edu/cu-careers:
1. A current resume.
Must include date ranges and whether full time or part time work.
2. A cover letter that specifically addresses the job requirements and outlines qualifications.
3. DD-214 for veteran applicants.
4. If using the educational substitution for experience: proof of degree or transcripts.
Please combine materials into one document and upload as titled: Last-First-13071.
Please do not upload references at this time. Special instructions and information for Classified Staff positions: www.cu.edu/cu-careers:
Job Category: Finance and Accounting
Primary Location: Boulder
Department: B0001 -- Boulder Campus - 10340 - MechEng-Mechanical Engineering
Posting Date: Apr 3, 2018
Closing Date: Apr 16, 2018, 10:59:00 PM
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: HRESmail@colorado.edu
Position Number: 00727677