Assistant Director of Development

Job description

Hyde Park Campus

42740 Smart Museum

About the Unit
The Smart Museum of Art at the University of Chicago (, located in one of the nation's greatest cities for art and on the campus of one of the world's leading research universities, opens the world through art and ideas. The Smart Museum is widely known for its ambitious exhibitions and programs; its collaborations with scholars and students have animated its collection both historically and conceptually. The Museum plays a central role in the University's arts initiative, which has brought extraordinary new focus and energy to the arts on campus. At the same time, the Museum collaborates closely with other units on campus as well as institutions and scholars in the city and across the country. Its exhibition projects often arise from partnerships with other institutions and travel nationally and internationally. The Smart Museum is also deeply dedicated to engaging its surrounding communities through programming that offers visitors of all ages a transformative experience involving significant and often unexpected examples of artistic expression. This is an exciting moment to join the Smart Museum, as the Museum is embarking on the creation of a compelling vision for the future under the leadership of a recently appointed Dana Feitler Director.

Job Information

Job Summary:

Reporting to the Director of Development, the Assistant Director of Development at the Smart Museum of Art conducts a variety of essential projects for the museum's development efforts, including providing strategic planning and support to manager and team.


  • With the Director of Development and the Associate Director of Individual Giving, develop goal-driven annual appeals that combine direct mail, email, web-based, and phone solicitations.
  • Act as the Griffin database “power user” and in-house expert, with an emphasis on extracting and analyzing data.
  • Prepare custom and ad hoc reports.
  • Assist with giving report production, mailings, and data management.
  • Represent the development interests of the museum in Alumni Relations and Development project groups as required.
  • Collaborate with various teams on communications, events, and programming.
  • Manage the stewardship and acknowledgement process for individual donors to the museum.
  • Maintain a consistent and timely cycle of regular, customized reporting to donors.
  • Track funds and be accountable for consistent stewardship.
  • Help to organize stewardship events and meetings.
  • Conduct a variety of essential projects for the museum's development and alumni relations efforts, including prospect management and tracking; donor relations; stewardship; database management; event planning and staffing; and communications.
  • Provide support for programs of the Smart Board of Governors as required.
  • Collaborate with leadership in the creation, planning, implementation of and follow-up for local and regional events for prospective and current donors to the museum.
  • Track event outcomes as they relate to giving and engagement.
  • Assist in preparing briefings for events and individual meetings, managing project timeline for briefing requests and delivery.
  • Provide strategic planning and support to manager and team, assisting with general fundraising activities as assigned.
  • Perform other duties as assigned

  • Strong organizational and analytical skills required.
  • Strong verbal and writing skills required.
  • Ability to manage confidential information with discretion and tact required.
  • Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the museum and the university, as well as the technology tools available to the Smart Museum and Alumni Relations and Development, including Griffin (the university's donor relationship management system) required.
  • Demonstrated fluency in Microsoft Office products required.
  • Outstanding interpersonal and communications skills required, characterized by the ability to listen, to speak, and to write well, with a strong commitment to customer service required.
  • Flexibility and adaptability to new programs in an emerging and changing environment required.
  • Willingness and ability to travel to campus sand/or non-campus locations for museum business required.

Additional Requirements

Education, Experience & Certifications:

  • Bachelor's degree or higher required.

  • Minimum two years of professional work experience in nonprofit management, development, alumni relations, marketing, public relations, sales, or similar professional work experience required.
  • Experience with fundraising, contact management, or other database software preferred.
  • Experience with direct mail and email programs preferred.
  • Experience working with volunteers preferred

Required Documents:
  • Resume
  • Cover Letter
  • Reference Contact Information

Note: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.

Benefit Eligibility

Pay Frequency

Pay Range
Depends on Qualification

Scheduled Weekly Hours


Job is Exempt?

Drug Test Required?

Does this position require incumbent to operate a vehicle on the job?

Health Screen Required?

Posting Date

Remove from Posting On or Before

Posting Statement:

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Part time

About Us
The University of Chicago is an urban research university that has driven new ways of thinking since 1890. Our commitment to free and open inquiry draws inspired scholars to our global campuses, where ideas are born that challenge and change the world.

We empower individuals to challenge conventional thinking in pursuit of original ideas. Students in the College develop critical, analytic, and writing skills in our rigorous, interdisciplinary core curriculum. Through graduate programs, students test their ideas with UChicago scholars, and become the next generation of leaders in academia, industry, nonprofits, and government.

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Job No:
Posted: 4/4/2018
Application Due: 6/3/2018
Work Type: