Job description

Duties: Finance and Operations (FAO) serves as the primary financial and facilities resource for all departments within Central Development & Alumni Relations, including Penn Medicine Development and serves as DAR's liaison to the Comptroller, Budget, ISC, Penn Facilities and Penn Public Safety. FAO provides information and support in areas specifically related to Travel (policy compliance and reimbursement), Procurement (BEN Financials, Penn Purchasing Cards, petty cash), Budget, Facilities Management and Telecommunications.

Reporting to the Manager of Finance and Operations for DAR Administrative Services, the Accountant is responsible as the primary back up to the BA, management of all aspects of travel and procurement processes for Development and Alumni Relations (DAR).

Due to the fundraising nature of Development and Alumni Relations, varied and unusual situations frequently arise. The Accountant will work proactively with staff to handle these situations to ensure compliance. This individual must utilize substantial sensitivity to confidential materials, interpersonal, written and analytical skills in order to communicate within all levels of DAR including senior leadership, and directors as well as external clients throughout School and Centers.

* Ownership of the accuracy and validity of the financial data within the University G/L, including monthly reconciliation, research and resolution of variances for departmental $3M budget.
* Responsible for monthly compliance audits and the bi-yearly full scale financial audits of purchasing and meeting cards and petty cash accounts across DAR departments,
* Sensitivity to confidential materials.
* Administer and manage the daily financial operation of Central DAR to ensure adherence to policy and integrity of financial transactions.
* Reviewer/Budget approver for all procurement related reimbursement- Travel, ,PDAs and POs up to $75K
* Process and Reconcile purchasing card transactions requests for Center as needed.
* Process local travel meal reimbursement and student payments.
* Provide daily support for DAR's travel reimbursement process, obtaining and reviewing supporting documentation, and budget approver.
* Team leader in creation of training, informational materials and presentations to travelers and end-users, specifically in the use of Concur.
* Support BA as liason to other University offices and represents DAR at all financial related forums in the University, (BA, P2P, TEM meetings).
* Work with Manager with Quarterly Budget preparations: Primarily responsible for development, creation and analysis of the quarterly budgets projections for Admin Services, Principal Gifts and PennMed (9+M budget).
* Work with Manager in developing and monitoring closing issue reports to ensure proper management of year end closing, including recording accrual and prepayment activities via journal entry, correcting waywards activities and monitoring balance sheet activities.
* Managing data and creation of ad hoc reports for financial activities: review, analyze, and interpret data; develop formats for reports utilizing disparate systems (whether University wide enterprise or ad hoc system) as well as understanding the data flow ,the importance of keeping data and systems synchronized and associated control checks.
* Analyze, monitor and communicate financial position as it relates to DAR's revenue and expenses ($50+M annually); Utilize substantial interpersonal, written and analytical skills in order to provide an understanding of variances versus planned/budgeted expense and clearly communicate complex financial information to DAR's Directors.
* Conceptualize and develop a historical flux analysis to understand trends in these key expense areas to validate accuracy and forecast future expense.
* Function as a resource for DAR's travel reimbursement and additional pay research and other consultative services for the variety of situations that arise in this dynamic and large organization.

Qualifications: BA/BS, preferably in business. 3-5 years of experience in financial field or equivalent combination of education and experience required. Thorough knowledge of University's financial policies, systems and procedures preferred. Ability to understand the complexities and responsibilities of how a central office works with all schools and centers. Ability to analyze and interpret data and report on such. Proficient in use of University Systems: Data Warehouse, BEN Financials and Concur is preferred. Working knowledge of Microsoft Excel, Word and Power Point. Excellent numerical aptitude. Excellent interpersonal and communication skills. Ability to interact with various levels of staff throughout the University. Sensitivity to confidential materials. Ability to staff events as needed.

Reference Number: 90-28416

Salary Grade: 026

Employment Type: Exempt

Org: Administrative Services

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: D-Financial




Diversity Profile: University



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Job No:
Posted: 4/3/2018
Application Due: 1/10/2019
Work Type: