Assistant Grants Manager

Job description

Requisition # 2018-8618
Department Molecular Biology
Category Grants and Contracts
Full-Time / Part-Time Full-Time
Application Deadline


Under the supervision of the Grants Manager, the Assistant Grants Manager's primary responsibilities will be pre- and post-award activities related to sponsored project grants in the Department of Molecular Biology, including faculty research grants and fellowships/career development awards for graduate students and postdocs. The successful candidate will have experience with sponsored academic research awards either at the pre-award stage, or the post-award stage, and ideally both. General responsibilities include: ensuring adherence to specific agency compliance regulations, monitoring spending, assisting faculty with proposals and annual reports, coordinating financial reports with Sponsored Research Accounting, and preparing budgets and other documents in the Coeus data base.


Pre-award activities require regular communication with faculty members in a university department setting, experience with tight deadlines and preparation in time for review by the Office of Research & Project Administration (ORPA), knowledge of biomedical granting agencies in order to search for appropriate funding, and the ability to understand the “terms and conditions” for each agency. Experience with applications to a number of different federal and private granting agencies is desirable and experience with web-based proposal submission sites such as NIH Commons/ ASSIST, NSF Fastlane, and Proposal Central is required. The assistant grants manager will prepare budgets and budget justifications, understand agency program announcements and submission requirements, coordinate with sponsored project administration, insuring IBC, IACUC, or IRB compliance, and submit proposals on or before strict deadlines. The candidate must know how an award will support the applicant's research projects and lab resources, while taking into consideration personnel, student support, materials & facilities, equipment, travel and other needs, assisting the principal investigator with document preparation, coordinating signatures for institutional approvals, obtaining consortium documents, and tracking proposals through the review process.

Post-award activities require communication with the award sponsors, and daily inter-institutional coordination with faculty PIs, the office of Sponsored Research Accounting, and the Office of Research and Project Administration (ORPA). The position also requires knowledge of the following post-award monitoring activities for grants: helping principal investigators to submit annual progress reports and close-out documents for sponsored projects, fellowships and subcontracts, monitoring allowable and allocable costs, spending patterns, and balances, facilitating interaction between PI and sponsor, updating the department proposal database, using PeopleSoft Prime for journals to transfer costs, maintaining awareness of appropriateness and timeliness for cost transfers, monitoring costs with special requirements (e.g. travel, computers), removing inappropriate costs, monitoring personnel effort allocation, maintaining confidentiality of personnel information, updating salary information using Labor Accounting, and coordinating with departmental human resources and graduate program staff concerning personnel on grants. The candidate will produce spending projections for faculty lab groups, including projected data for FTE personnel, facility and lab costs. The applicant must be able to analyze faculty financial forecasts for the PI and the Department Manager, organize monthly monitoring of expenditures and “burn rate” on faculty grants, communicate clearly and regularly with faculty members, set up and close out faculty accounts in compliance with agency and University policy, and monitor individual faculty members' non-sponsored funds.


Essential Qualifications

A bachelor's degree or 5 years of biomedical or biology grants-related experience in a university setting is required. Candidate must be proficient in Microsoft Office: Excel, Access, and Word, and have a solid knowledge of accounting basics. He/she must understand and be able to implement the policies of a large number of funding agencies. The qualified candidate must be very detailed-oriented, with excellent interpersonal and communication skills, oral as well as written, and committed to financial integrity and confidentiality.

Preferred Qualifications

Familiarity with University policies and procedures regarding grant applications is preferred. Familiarity with the University's personnel and fiscal management policies, and the University's financial system applications, such as Coeus, Labor Accounting, Information Warehouse, and PeopleSoft PRIME or previous experience of these systems at another University is desirable.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


Valid Driver's License Required


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Job No:
Posted: 4/3/2018
Application Due: 6/2/2018
Work Type: