Coral Gables, Florida
Apr 02, 2018
Institution Type
Four-Year Institution
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

Has the primary responsibility of reviewing requests for payments and reimbursements in accordance with University and IRS policies. The incumbent interacts with students, employees and non-employees to resolve non-compliance issues, handles departmental inquiries, and assist with other Disbursements Office duties.


Reviews for accuracy and authenticity and approves expense reimbursements submitted electronically or manually in accordance with University and IRS Policies
Provides instructions related to preparation and submission of expenses
Respond to Travel and business expense policy and adhoc payment inquiries
The ability to recognize when an expense is reportable income and to instruct departments of the correct procedures involved in processing these types of expenses
The ability to classify expenses and reportable payments into correct expense/payment categories for accurate financial statement reporting
Reviews for accuracy and authenticity ad hoc payment requests
Facilitate the collection of IRS forms, i.e., W9 and W8BEN forms
The ability to classify payments for IRS 1099 reporting to US nationals and entities and 1042S reporting to foreign individuals and entities
Facilitate 990 reporting to the IRS by compiling disbursements made of social club payments, spousal, and first class travel via an excel spreadsheet for Management review
Reviews requests for replenishment of petty cash funds and validates petty cash reconciliations
Updates and reviews excel spread sheet of all petty cash custodians in accordance with university policy
Prepares journal entries for petty cash transfers and closures
Compares Workday excel spread sheet with Petty Cash custodian excel worksheet of all employees separating from the University in order to ensure proper closing of petty cash accounts and transfers to new petty cash custodians
Maintains list of all un-reconciled travel advances and requests reconciliations from delinquent travelers
Submits documents for tax reporting or employee withholding to the Payroll Office when outstanding advances have not been reconciled within the required time period
Handles incoming mail, document batching, processes payment entries into DEGA subsystem and assists with reconciliation of DEGA subsystem with FRS batch release
Prepares Disbursements statistical reports
Other duties as assigned Knowledge, Skills and Abilities: • General Accounting knowledge
. General knowledge of IRS business expense reimbursements
• Must possess excellent written and oral communication skills
. Ability to develop/analyze reports
. Detail Oriented
. Outstanding telephone etiquette and knowledge of routine office practices and procedures
• Proficient with Microsoft Office products including Excel, Word and Outlook
• Ability to handle confidential and sensitive information with discretion
• Commitment to excellent customer service and positive teamwork
• Ability to handle stress and work well under pressure Requirements: High school diploma or equivalent, Associate (2-year) Degree preferred. Proficiency with Microsoft Office products Three years Accounts Payable experience or equivalent Apply online. Position #P00002556

The University of Miami is home to some of the brightest minds in the world. We are committed to educating and nurturing students, creating knowledge, and providing service to our community and beyond. The University of Miami offers competitive salaries and a comprehensive benefits package including medical and dental benefits, tuition remission, vacation, paid holidays and much more. The University of Miami is an Equal Opportunity/Affirmative Action Employer. Come join us!


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